Executive Staff Assistant - DoD Tasking & Coordination

Chartis Federal; Arlington (VA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Professional development

Collaborative culture

Job summary

Chartis Federal is seeking an Executive Staff Assistant to support day-to-day tasker management for the National Guard Bureau Executive Secretariat. This role monitors taskers in the ETS/CATMS system, routes items to the appropriate offices, and coordinates meetings for senior leadership.

The ideal candidate has 3+ years managing tasker workflow in a DoD or federal environment, strong organizational skills, and the ability to communicate clearly with multiple directorates.

Qualifications

• 3+ years of experience managing tasker workflow, correspondence control, and document repositories in a DoD or federal environment.
• Experience coordinating meetings and distributing time-sensitive materials to senior stakeholders.
• Familiarity with ETS/CATMS a plus.
• Must have active SECRET clearance.

Responsibilities

• Monitor the ExecSec, ANG Workflow, and DM&A ETS queues; analyze, assess, and route taskers to NGB Joint Staff, ANG, and ARNG.
• Screen tasks for clarity and completeness; communicate with tasking agencies regarding suspenses and workflow.
• Enter taskers received via the Correspondence and Task Management System (CATMS), the DoD Directives Portal, mail, and email into the NGB ETS; determine OPR and staffing requirements.
• Establish and track suspense dates; provide electronic, telephonic, or in-person reminders on due and overdue tasks.
• Review completed products for format, quality, and compliance; close tasks in CATMS and ETS upon completion.
• Coordinate meetings, distribute documents, and maintain document repositories in support of ExecSec staff actions.
• Provide backup DM&A queue monitoring and routing to ensure continuity during DM&A Project Analyst absences or surges.

Skills

Tasker workflow management

Correspondence control

Document repositories

Meetings coordination

Stakeholder communication

Secret clearance

Education

Bachelor's degree or equivalent experience

Tools

ETS/CATMS

Job description

Chartis Federal is seeking an Executive Staff Assistant to support day-to-day tasker management for the National Guard Bureau Executive Secretariat. This role monitors taskers in the ETS/CATMS system, routes items to the appropriate offices, and coordinates meetings for senior leadership.

The ideal candidate has 3+ years managing tasker workflow in a DoD or federal environment, strong organizational skills, and the ability to communicate clearly with multiple directorates.