Executive Staff Assistant

Chartis Federal; Arlington (VA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Professional development

Collaborative culture

Job summary

Chartis Federal is seeking an Executive Staff Assistant to support day-to-day tasker management for the National Guard Bureau Executive Secretariat. This role monitors taskers in the ETS/CATMS system, routes items to the appropriate offices, and coordinates meetings for senior leadership.

The ideal candidate has 3+ years managing tasker workflow in a DoD or federal environment, strong organizational skills, and the ability to communicate clearly with multiple directorates.

Qualifications

• 3+ years of experience managing tasker workflow, correspondence control, and document repositories in a DoD or federal environment.
• Experience coordinating meetings and distributing time-sensitive materials to senior stakeholders.
• Familiarity with ETS/CATMS a plus.
• Must have active SECRET clearance.

Responsibilities

• Monitor the ExecSec, ANG Workflow, and DM&A ETS queues; analyze, assess, and route taskers to NGB Joint Staff, ANG, and ARNG.
• Screen tasks for clarity and completeness; communicate with tasking agencies regarding suspenses and workflow.
• Enter taskers received via the Correspondence and Task Management System (CATMS), the DoD Directives Portal, mail, and email into the NGB ETS; determine OPR and staffing requirements.
• Establish and track suspense dates; provide electronic, telephonic, or in-person reminders on due and overdue tasks.
• Review completed products for format, quality, and compliance; close tasks in CATMS and ETS upon completion.
• Coordinate meetings, distribute documents, and maintain document repositories in support of ExecSec staff actions.
• Provide backup DM&A queue monitoring and routing to ensure continuity during DM&A Project Analyst absences or surges.

Skills

Tasker workflow management

Correspondence control

Document repositories

Meetings coordination

Stakeholder communication

Secret clearance

Education

Bachelor's degree or equivalent experience

Tools

ETS/CATMS

Job description

Description

About Chartis Federal

Chartis Federal is a premier systems engineering and integration firm specializing in mission-critical IT and communications solutions for law enforcement, homeland security, and defense. As a trusted prime contractor with over $160 million in task order awards, we operate across 22 states and support essential government missions worldwide.

Our commitment to excellence has fueled our year-over-year growth, earning us recognition twice as a Washington Technology FAST 50 company and securing a place on the Inc. 5000 list for five consecutive years. At Chartis Federal, our mission is clear: keeping heroes safe and connected—on the battlefield, on the border, and in our backyards.

Position Overview

We are seeking an Executive Staff Assistant to support day-to-day tasker management for the National Guard Bureau (NGB) Executive Secretariat. This role monitors and routes ExecSec, ANG, and DM&A taskers through the electronic tasking system, tracks suspense dates, and coordinates meetings and correspondence in support of senior leadership.

The ideal candidate brings strong organizational skills, comfort working in a high-volume tasking environment, and the ability to communicate clearly with stakeholders across multiple directorates.

This position is contingent upon contract award.

Responsibilities

• Monitor the ExecSec, ANG Workflow, and DM&A ETS queues; analyze, assess, and route taskers to NGB Joint Staff, ANG, and ARNG.
• Screen tasks for clarity and completeness; communicate with tasking agencies regarding suspenses and workflow.
• Enter taskers received via the Correspondence and Task Management System (CATMS), the DoD Directives Portal, mail, and email into the NGB ETS; determine OPR and staffing requirements.
• Establish and track suspense dates; provide electronic, telephonic, or in-person reminders on due and overdue tasks.
• Review completed products for format, quality, and compliance; close tasks in CATMS and ETS upon completion.
• Coordinate meetings, distribute documents, and maintain document repositories in support of ExecSec staff actions.
• Provide backup DM&A queue monitoring and routing to ensure continuity during DM&A Project Analyst absences or surges.

Requirements

• 3+ years of experience managing tasker workflow, correspondence control, and document repositories in a DoD or federal environment.
• Experience coordinating meetings and distributing time-sensitive materials to senior stakeholders.
• Bachelor's degree or equivalent experience (preferred).
• Familiarity with electronic tasking systems (ETS/CATMS) a plus.
• Must have active SECRET clearance.

Why Join Chartis Federal?

We offer a competitive compensation and benefits package, including:

• Comprehensive health insurance (medical, dental, vision)
• Retirement plans with company contributions
• Professional development opportunities and career growth support
• A dynamic and collaborative work environment where your contributions are valued

At Chartis Federal, we believe in fostering a culture of excellence, integrity, and innovation while supporting critical national security missions. Join us in shaping the future of government contracting and national security solutions.

Chartis Federal is an Equal Opportunity Employer and employs qualified individuals regardless of race, religion, color, sex, national origin, age, disability, or any other classification proscribed under applicable law. We participate in E-Verify.