Executive Sports Admin Assistant

Boston Public Schools; Boston (MA); On-site; USD 42,000 - 60,000; Full time

Job summary

Boston Public Schools is seeking an Administrative Secretary for the Central Office, reporting to the Executive Director of Sports Administration. The role supports daily administrative operations, handles correspondence, scheduling, payroll for game officials, and coordination of field permits and transportation.

Ideal candidate will have a high school diploma, 2+ years clerical experience, strong communication and organizational skills, and be a resident of City of Boston.

Qualifications

• High school diploma or equivalent is required.
• Minimum of 2 years clerical or secretarial experience; proficient in word processing, email, and database programs.
• Strong oral and written communication skills.
• Good organizational skills.
• City of Boston residency required.

Responsibilities

• Serves as an administrative aide to the Executive Director of Sports Administration.
• Prepares correspondence, reports, notices, and other documents from rough draft or dictation.
• Responds to inquiries and information requests.
• Maintains the Executive Director's schedule/calendar.
• Prepares requisitions and invoices.
• Prepares payroll for approximately 1000 game officials and certain coaches.
• Schedules games, game officials, and emergency medical technicians.
• Obtains field and facility permits and coordinates transportation for teams.
• Checks academic eligibility of student athletes.
• Maintains league statistics and records.

Skills

Oral and written communication

Organization skills

Professional demeanor

Education

High school diploma or equivalent

Post secondary education or course work

Tools

Word processing software

Email systems

Database programs

Job description

Boston Public Schools is seeking an Administrative Secretary for the Central Office, reporting to the Executive Director of Sports Administration. The role supports daily administrative operations, handles correspondence, scheduling, payroll for game officials, and coordination of field permits and transportation.

Ideal candidate will have a high school diploma, 2+ years clerical experience, strong communication and organizational skills, and be a resident of City of Boston.