Executive Secretary to the COO - City Operations

City of San Diego; San Diego (CA); Sur place; USD 70 000 - 110 000; Plein temps

Avantages offerts par ce poste

Defined retirement plan

Health plans

11 paid holidays per year

Paid annual leave

Parental leave

Tuition reimbursement

LinkedIn Learning professional develop

Free transit pass

Golf access at city courses

Reduced-rate fitness center membership

City-paid life insurance

Résumé du poste

The City of San Diego seeks a Confidential Secretary to the COO to provide confidential and high‑level administrative support in the COO’s Office. The role requires discretion, independent judgment, and interaction with city officials, departments, and external partners.

The ideal candidate will manage complex calendars, coordinate travel, prepare briefing materials, and support executive initiatives while ensuring deadlines and quality standards are met.

Qualifications

• 5–7 years of progressively responsible administrative experience, preferably supporting senior executives or elected officials in a governmental or complex organization.
• Proficiency with standard office productivity applications, electronic scheduling systems, and document management tools.
• Ability to handle confidential information with discretion, tact, diplomacy, and sound judgment.
• Excellent organizational and time-management skills with multiple priorities and deadlines.
• Strong written and verbal communication, including executive correspondence, reports, and briefing materials.

Responsabilités

• Provides confidential administrative and executive support to the COO, exercising discretion and independent judgment.
• Manages complex calendars, schedules appointments, coordinates travel, and prioritizes requests.
• Coordinates meetings, briefings, events, and executive activities, including agendas and background materials.
• Prepares and edits correspondence, reports, and briefing documents for accuracy and tone.
• Acts as liaison between the COO's Office, Mayor, City departments, City Council, and external stakeholders.
• Receives and routes sensitive inquiries, determining priorities and responses while maintaining confidentiality.

Connaissances

Administrative experience

Executive support

Calendar management

Travel coordination

Communications

Discretion

Outils

Office productivity software

Electronic scheduling systems

Document management tools

AI tools

Description du poste

The City of San Diego seeks a Confidential Secretary to the COO to provide confidential and high‑level administrative support in the COO’s Office. The role requires discretion, independent judgment, and interaction with city officials, departments, and external partners.

The ideal candidate will manage complex calendars, coordinate travel, prepare briefing materials, and support executive initiatives while ensuring deadlines and quality standards are met.