Confidential Executive Secretary to the City COO

The City of San Diego; San Diego (CA); Sur place; USD 65 000 - 90 000; Plein temps

Avantages offerts par ce poste

Pension plan

Health plans

Paid holidays

Paid leave

Tuition assistance

Transit pass

Professional development

Résumé du poste

The City of San Diego is seeking a Confidential Secretary to the Chief Operating Officer (COO) to provide high-level confidential and sensitive administrative support. You will interact with city officials, departments, the Mayor’s staff, and external agencies to coordinate communications and executive tasks.

Responsibilities include managing complex calendars, preparing briefing materials, coordinating meetings, and supporting budget-related activities while maintaining discretion and

Qualifications

• 5–7 years of progressively responsible administrative experience, preferably supporting senior executives or elected officials.
• Proficiency with standard office productivity apps, electronic scheduling, document management, and related admin tech.
• Ability to handle confidential and politically sensitive information with discretion, tact, diplomacy, and sound judgment.
• Excellent organizational and time-management skills with multiple priorities and deadlines.
• Strong written and verbal communication for executive correspondence and briefing materials.
• Attention to detail and quality control in all work aspects.
• Proactive, independent, and able to anticipate needs and act without tasking.
• Ability to work in fast-paced environments with interruptions and changing priorities.

Responsabilités

• Provide confidential administrative and executive support to the COO, exercising discretion in handling sensitive matters.
• Manage complex calendars, schedule appointments, coordinate travel, and prioritize requests.
• Coordinate meetings, briefings, events, and executive activities; prepare agendas and background materials.
• Prepare and edit correspondence, reports, presentations, and briefing documents for accuracy and tone.
• Serve as liaison between the COO’s Office, Mayor, City departments, and external stakeholders.
• Receive, evaluate, and route sensitive inquiries, determining priorities with confidentiality.
• Assist in coordinating and monitoring special projects and executive initiatives to meet deadlines.
• Research and compile information to support executive decision-making and briefings.
• Monitor administrative operations, deadlines, and opportunities to improve workflows.
• Support budget-related activities and purchasing as assigned.
• Maintain confidential records and ensure compliance with city policies.

Connaissances

Administrative support

Executive support

Calendar management

Communication

Discretion

Problem solving

Detail oriented

Formation

High school diploma or equivalent

Outils

Office Suite

Scheduling tools

Document management tools

AI productivity tools

Description du poste

The City of San Diego is seeking a Confidential Secretary to the Chief Operating Officer (COO) to provide high-level confidential and sensitive administrative support. You will interact with city officials, departments, the Mayor’s staff, and external agencies to coordinate communications and executive tasks.

Responsibilities include managing complex calendars, preparing briefing materials, coordinating meetings, and supporting budget-related activities while maintaining discretion and