Executive Secretary to the Board of Commissioners

Sjcindiana; South Bend (IN); On-site; USD 34,000 - 42,000; Full time

Job summary

St Joseph County is seeking a Secretary for the Board of Commissioners to provide clerical support and office management. The role involves handling calendars, meeting logistics, records, and communications with officials and the public.

The position requires a high school diploma or GED and at least two years of office experience. Proficiency with Microsoft Office and SOP compliance is essential.

Qualifications

• High school diploma or GED required.
• Minimum 2 years of office experience.
• Proficient with standard office equipment and Microsoft Office.
• Ability to follow Standard Operating Procedures (SOPs).

Responsibilities

• Answer telephones and route calls.
• Greet and direct incoming visitors.
• Assist with scheduling meetings and calendars.
• Prepare meeting agendas and packets; scan and save documentation.
• Notify the news media of scheduled and/or cancelled meetings.
• Maintain BOC document databases and county contracts.
• Process internal AP requests to pay invoices.
• Attend weekly BOC meetings and serve as backup meeting administrator.
• Submit other duties as assigned.

Skills

Office equipment

Microsoft Office

Data entry

Communication

SOP compliance

Education

High school diploma or GED

Office experience 2+ years

Tools

MS Office familiarity

Job description

St Joseph County is seeking a Secretary for the Board of Commissioners to provide clerical support and office management. The role involves handling calendars, meeting logistics, records, and communications with officials and the public.

The position requires a high school diploma or GED and at least two years of office experience. Proficiency with Microsoft Office and SOP compliance is essential.