Executive Assistant to the County Commissioners

St. Johns County Board of County Commissioners; Saint Augustine (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

St. Johns County Board of County Commissioners is seeking an Assistant to the Board to provide direct administrative support to five elected County Commissioners in a high-visibility office in St. Augustine, FL.

The role requires handling confidential information, coordinating meetings and travel, preparing agenda materials, and assisting with budgets, procurement, and countywide database systems while maintaining a professional, client-focused approach.

Qualifications

• Requires three (3) years of experience supporting executive leadership, elected officials, governing boards, or senior management.
• High school diploma or equivalent; bachelor’s degree preferred.
• Must possess and maintain a valid Florida driver’s license.
• Must be able to comprehend, speak and write English.
• Must be able to operate a computer.

Responsibilities

• Provides direct administrative support to five elected County Commissioners, exercising sound judgment, discretion, and professionalism when managing competing requests, sensitive issues, and time-sensitive assignments.
• Manage daily office operations in a demanding, highly visible environment requiring responsiveness, flexibility, and the ability to adapt quickly to changing priorities and deadlines.
• Interact professionally with Commissioners, County leadership, staff, residents, and external stakeholders whose perspectives, expectations, and communication styles may differ.
• Serves as a point of contact for the public by answering phone calls, responding to inquiries, and providing accurate information and referral services regarding BCC operations.
• Additional responsibilities include making travel arrangements, scheduling, preparing agenda materials, providing meeting support, drafting correspondence, and developing presentations and reports.
• Supports the administrative function of BCC operations including accounts payable/receivable, budget preparation, and procurement activities.
• Assists, prepares, and presents proclamations in collaboration with stakeholders, staff, and the BCC Chair.
• Coordinates and oversees support for countywide database systems (may include but is not limited to payroll, PAN, PRIDE, NOVATUS, WATS, work orders, mass notification systems).
• Maintains confidentiality and ensures compliance with applicable public records laws and administrative procedures.
• Maintains full-time presence on the job.
• Performs other duties as assigned

Skills

Administrative support

Public communications

Confidentiality

Office management

Interpersonal skills

Research and reporting

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

St. Johns County Board of County Commissioners is seeking an Assistant to the Board to provide direct administrative support to five elected County Commissioners in a high-visibility office in St. Augustine, FL.

The role requires handling confidential information, coordinating meetings and travel, preparing agenda materials, and assisting with budgets, procurement, and countywide database systems while maintaining a professional, client-focused approach.