Assistant to the Board of County Commissioners

St. Johns County Board of County Commissioners; Saint Augustine (FL); Presencial; USD 42.000 - 64.000; Jornada completa

Descripción de la vacante

St. Johns County Board of County Commissioners is seeking an Assistant to the Board to provide direct administrative support to five elected County Commissioners in a high-visibility office in St. Augustine, FL.

The role requires handling confidential information, coordinating meetings and travel, preparing agenda materials, and assisting with budgets, procurement, and countywide database systems while maintaining a professional, client-focused approach.

Formación

• Requires three (3) years of experience supporting executive leadership, elected officials, governing boards, or senior management.
• High school diploma or equivalent; bachelor’s degree preferred.
• Must possess and maintain a valid Florida driver’s license.
• Must be able to comprehend, speak and write English.
• Must be able to operate a computer.

Responsabilidades

• Provides direct administrative support to five elected County Commissioners, exercising sound judgment, discretion, and professionalism when managing competing requests, sensitive issues, and time-sensitive assignments.
• Manage daily office operations in a demanding, highly visible environment requiring responsiveness, flexibility, and the ability to adapt quickly to changing priorities and deadlines.
• Interact professionally with Commissioners, County leadership, staff, residents, and external stakeholders whose perspectives, expectations, and communication styles may differ.
• Serves as a point of contact for the public by answering phone calls, responding to inquiries, and providing accurate information and referral services regarding BCC operations.
• Additional responsibilities include making travel arrangements, scheduling, preparing agenda materials, providing meeting support, drafting correspondence, and developing presentations and reports.
• Supports the administrative function of BCC operations including accounts payable/receivable, budget preparation, and procurement activities.
• Assists, prepares, and presents proclamations in collaboration with stakeholders, staff, and the BCC Chair.
• Coordinates and oversees support for countywide database systems (may include but is not limited to payroll, PAN, PRIDE, NOVATUS, WATS, work orders, mass notification systems).
• Maintains confidentiality and ensures compliance with applicable public records laws and administrative procedures.
• Maintains full-time presence on the job.
• Performs other duties as assigned

Conocimientos

Administrative support

Public communications

Confidentiality

Office management

Interpersonal skills

Research and reporting

Educación

High school diploma or equivalent

Bachelor’s degree preferred

Herramientas

Microsoft Office Suite

Descripción del empleo

St. Johns County residents enjoy a healthy quality of life with many perks including one of the top rated public school systems in the State of Florida, miles of beach shoreline, peaceful estuary scenery of the St. Johns River, long established agriculture and equestrian scene, and the nation's oldest city, historic St. Augustine. In 2019 St. Johns County was ranked the 10th fastest growing county in the United States showcasing that there is truly something for everyone in St. Johns County!

St. Johns County Board of County Commissioners is seeking an Assistant to the Board of County Commissioners for our well-established County Commission Office whose headquarters are located in beautiful St. Augustine, Florida.

The St. Johns County Board of County Commissioners provides essential and mandated services needed to preserve and protect the health, safety, and welfare of the general public in a professional and courteous manner through the effective and equitable management of available public resources.

The newly selected Assistant to the Board of County Commissioners will provide direct administrative support for the Board of County Commissioners who are elected by the citizens to serve as the policy making legislative body for St. Johns County.

The ideal Assistant to the Board of County Commissioners candidate must possess St. Johns County's core values of Dedication, Openness, Adaptability, Visionary, Fiscal Responsibility, Integrity, and Humility.

ESSENTIAL RESPONSIBILITIES

• Provides direct administrative support to five elected County Commissioners, exercising sound judgment, discretion, and professionalism when managing competing requests, sensitive issues, and time-sensitive assignments.
• Manage daily office operations in a demanding, highly visible environment requiring responsiveness, flexibility, and the ability to adapt quickly to changing priorities and deadlines.
• Interact professionally with Commissioners, County leadership, staff, residents, and external stakeholders whose perspectives, expectations, and communication styles may differ.
• Serves as a point of contact for the public by answering phone calls, responding to inquiries, and providing accurate information and referral services regarding BCC operations.
• Additional responsibilities include making travel arrangements, scheduling, preparing agenda materials, providing meeting support, drafting correspondence, and developing presentations and reports.
• Supports the administrative function of BCC operations including accounts payable/receivable, budget preparation, and procurement activities.
• Assists, prepares, and presents proclamations in collaboration with stakeholders, staff, and the BCC Chair.
• Coordinates and oversees support for countywide database systems (may include but is not limited to payroll, PAN, PRIDE, NOVATUS, WATS, work orders, mass notification systems).
• Conducts research and compiles information on requested topics.
• Coordinates and communicates with other state and local government agencies, boards, professional associations, and constitutional officers.
• Maintains confidentiality and ensures compliance with applicable public records laws and administrative procedures.
• Maintains full-time presence on the job.
• Performs other duties as assigned

ESSENTIAL REQUIREMENTS

• High school diploma or equivalent recognized certification, bachelor's degree preferred.
• Requires three (3) years of experience supporting executive leadership, elected officials, governing boards, or senior management, including coordinating public communications, handling confidential records, and addressing sensitive matters with professionalism and discretion.
• Must possess and maintain a valid Florida driver's license and any other endorsements necessary to legally operate vehicles used while assigned to this position.
• Must possess good interpersonal and communication skills to serve others.
• Must be able to comprehend, speak and write the English language.
• Must be able to operate a computer.

ESSENTIAL SKILLS

• Knowledge of county policies and procedures.
• Knowledge of local, state, and federal laws and regulations related to county government operations such as, public records laws, Florida Sunshine and Election laws, SJC BCC Rules and Policies.
• Knowledge of modern office practices and procedures.
• Knowledge of records management and retention principles.
• Knowledge and proficiency in customer service practices.
• Knowledge of computers and job-related software programs.
• Skill in the analysis of problems and the development and implementation of solutions.
• Skill in the preparation of clear and precise administrative reports.
• Skills in oral and written communication.

ENVIRONMENTAL DEMANDS

Working Conditions may include some exposure to environmental changes (e.g., outdoor weather and/or field conditions, warehouses, garages, etc.), extreme noises, odors, heights and/or dust.

Physical Activity may include sitting, walking, lifting heavy objects up to 25lbs, kneeli