Executive Secretary to Principal Elementary

Pasadena Independent School District; United States; Vor Ort; USD 42.000 - 64.000; Vollzeit

Zusammenfassung

Pasadena Independent School District seeks an Executive Secretary to Principal at Frazier Elementary School. The role supports the principal and school staff by handling clerical duties, coordinating schedules, and maintaining student records with strong office software skills.

The position requires a high school diploma or GED and 3+ years of advanced secretarial experience in a public school setting. Excellent communication and organizational abilities are essential.

Qualifikationen

• Requires high school diploma or GED.
• Advanced clerical training and strong secretarial skills are essential.
• Proficiency with word processing, spreadsheets, databases, and basic office equipment.

Aufgaben

• Assist students, teachers, and parents as needed.
• Type written correspondence and route properly.
• Answer calls, relay messages, and support staff as required.
• Maintain files, attendance logs, and student records.
• Prepare instructional materials and campus communications.
• Manage scheduling for the principal and monitor calendars.

Kenntnisse

Advanced clerical training

Office software proficiency

Organizational skills

Communication skills

Ausbildung

High School Diploma or GED

Tools

Word processing

Excel

Database systems

10-key calculator

Jobbeschreibung

Executive Secretary to Principal JobID: 8320

• Date Posted:
  10/28/2026
  
• Location:
  Frazier Elementary School
  

JOB TITLE: Executive Secretary to Principal

Facilitate the efficient operationof the school administrative office and provide clerical services to theschool’s administrative staff

Qualifications:

Educations / Certification:

• High School Diploma or GED

Special Knowledge / Skills:

Advanced clerical training skills

Proficiency in general office/secretarial skills to include excellent computer skills (word processing, excel spreadsheets and database) operation knowledge of general office equipment

• Excellent organizational, communication and interpersonal skills

Maintain accurate records of purchase requisitions, accounts payable and warehouse requisitions

Input and maintain financial campus accounts, monitor department budgets and campus cashier

• Strong knowledge of bookkeeping and 10-key or calculator proficiency

Experience:

• Three or more years of advanced secretarial experience preferably in a public school setting

Major Responsibilities and Duties:

• Assist students, teachers, and parents as needed.
• Type all written correspondence and properly route.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Maintain proper files to include inventory of school supplies, mailing lists, student’s records, visitor logs, and communication.
• Receive, store, and issue supplies and equipment.
• Sort, distribute, or deliver mail and other documents.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using computer.
• Process all changes and adjustments in student schedules.
• Schedule meetings and appointments and maintain calendar for principal.
• Monitor personnel time records to include sick leave, vacation, and special requests.
• Maintain a log of visitors to the school.

Working Conditions:

Mental Demands:

Ability to communicate effectively (verbal); maintainemotional control under stress; interpret policy, procedures, and data; coordinate district functions.

Physical Demands / Environmental Factors:

Frequent prolonged andirregular hours; Repetitive hand motions; prolonged use of computer; steadyphone interactions; moderate standing, walking, and bending.

Postings current as of 10/30/2026 5:59:37 PM CST.

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