Executive Secretary to Leadership Team & Grants

TrulyHired; Columbus (OH); On-site; USD 42,000 - 68,000; Full time

Job summary

Educational Service Center of Central Ohio is seeking an Executive Secretary to provide high‑level administrative support to the State Support Team (Region 11) Director and staff. The role emphasizes independent judgment, calendar management, document preparation, and grant deliverable tracking.

Key duties include coordinating meetings and professional learning sessions, maintaining confidential records, and ensuring timely completion of administrative tasks in a fast-paced educational

Qualifications

• Associate degree in business administration or related field.
• Demonstrated experience providing administrative or executive secretarial support.
• Proficiency in Microsoft Office applications, spreadsheets, databases, and electronic filing systems.
• Strong written and verbal communication skills.
• Organizational, planning, time management, and project coordination skills.
• Ability to manage multiple assignments and meet deadlines.
• Strong interpersonal skills and professionalism.
• Ability to maintain confidential information and exercise discretion.
• Experience maintaining tracking systems and schedules related to responsibilities.
• Ability to track grant requirements, deliverables, and deadlines.
• Effective communication with staff, school district representatives, and stakeholders.
• Criminal background check as required by Ohio law.

Responsibilities

• Provide confidential secretarial and administrative support to the SST Director and leadership team.
• Manage calendars, schedule appointments, coordinate meetings, and support leadership activities.
• Prepare, format, proofread, and distribute correspondence, reports, and meeting materials.
• Coordinate meeting logistics, track action items, and follow up on tasks.
• Support grant-related records, deadlines, and reporting requirements.
• Coordinate professional learning sessions, meetings, and regional events.
• Assist with communication with SST staff and stakeholders.
• Maintain organized filing and documentation systems.
• Ensure confidentiality and discretion in handling sensitive information.

Skills

Secretarial support

Microsoft Office

Communication skills

Organizational skills

Grant tracking

Record keeping

Confidentiality

Customer service

Independent judgment

Education

Associate degree in business administration

Tools

Microsoft Office Suite

Spreadsheets

Databases

Electronic filing systems

Job description

Educational Service Center of Central Ohio is seeking an Executive Secretary to provide high‑level administrative support to the State Support Team (Region 11) Director and staff. The role emphasizes independent judgment, calendar management, document preparation, and grant deliverable tracking.

Key duties include coordinating meetings and professional learning sessions, maintaining confidential records, and ensuring timely completion of administrative tasks in a fast-paced educational