Executive Secretary to SST Director (Regional)

Educational Service Center of Central Ohio; Columbus (OH); On-site; USD 42,000 - 64,000; Full time

Job summary

Educational Service Center of Central Ohio seeks an Executive Secretary to provide confidential, high-level administrative support to the State Support Team Director and leadership. The role coordinates administrative processes, grant deliverables, meetings, and professional learning events while maintaining organized systems and timely communications.

The position requires strong organization, discretion, and the ability to manage multiple priorities with minimal supervision, supporting

Qualifications

• Associate degree or equivalent required or demonstrated professional experience in business/education administration.
• Experience providing executive secretarial support, preferably in educational or governmental settings.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and digital filing systems.
• Strong written and verbal communication, proofreading, and professional correspondence.
• Excellent organizational, planning, time management, and project coordination abilities.
• Ability to manage multiple assignments with priorities and deadlines.
• Strong interpersonal skills, diplomacy, professionalism, and a customer-service mindset.
• Ability to handle confidential information with discretion.
• Experience maintaining tracking systems, schedules, and grant-related documentation.

Responsibilities

• Provide confidential executive secretarial support to the SST Director and leadership team.
• Manage calendars, appointments, meetings, and leadership activities.
• Prepare, format, proofread, and distribute reports, agendas, and materials.
• Coordinate meeting logistics and track follow-up actions.
• Maintain organized records and documentation for grant activities and regional deliverables.
• Assist with professional learning sessions, events, and conferences.
• Communicate effectively with staff, districts, and stakeholders.
• Ensure confidentiality and discretion in handling sensitive information.
• Support office operations, supplies, and cross-training with staff.

Skills

Organizational skills

Written & verbal communication

Multitasking

Customer service

Discretion

Independent judgment

Office coordination

Education

Associate degree or equivalent

Tools

Microsoft Office

Scheduling systems

Documentation management

Job description

Educational Service Center of Central Ohio seeks an Executive Secretary to provide confidential, high-level administrative support to the State Support Team Director and leadership. The role coordinates administrative processes, grant deliverables, meetings, and professional learning events while maintaining organized systems and timely communications.

The position requires strong organization, discretion, and the ability to manage multiple priorities with minimal supervision, supporting