Executive Secretary to Director of Communications

Copperas Cove Independent School District; Copperas Cove (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

Copperas Cove ISD is seeking a Secretary to the Director of Communications. This nonexempt, 8-hour-per-day position supports the Director of Communications and staff in the Communications department.

Responsibilities include preparing correspondence, coordinating events, basic bookkeeping, maintaining records, and handling time and travel arrangements; proficiency with Canva and Adobe Creative Cloud is preferred.

Qualifications

• Education: High school diploma or GED.
• Proficient in keyboarding, data entry, word processing and file maintenance.
• Ability to use software to develop spreadsheets and databases and do word processing.
• Ability to prioritize workflow to address multiple needs of supervisor or department.
• Ability to multi-task numerous complex administrative activities.
• Basic math skills.
• Effective communication and interpersonal skills.
• Proficient in Canva or similar software programs, including Adobe Photoshop or Adobe InDesign.

Responsibilities

• Prepare correspondence, forms, reports, manuals, and presentations for the department head and staff.
• Compile, maintain, and file all reports, records, and documents as required.
• Assist in coordinating district events overseen by communications and community groups.
• Provide secretarial support to Copperas Cove Education Foundation, including events.
• Perform routine bookkeeping tasks and maintain department budget records; process purchase orders.
• Order and maintain inventory of office supplies and program equipment.
• Monitor and process personnel time records including leave requests and reports.
• Answer and respond to incoming calls and route messages to staff.
• Maintain a schedule of appointments and arrange department travel.
• Make meeting arrangements, prepare materials, and arrange facilities/equipment.
• Receive, sort, and distribute mail to department staff.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.
• Assist in executing department initiatives.
• Other duties as assigned.

Skills

keyboarding

data entry

word processing

file maintenance

prioritize workflow

multi-tasking

basic math

communication

Canva

Adobe Photoshop

Adobe InDesign

Education

High school diploma or GED

Tools

Canva

Adobe Photoshop

Adobe InDesign

Job description

Copperas Cove ISD is seeking a Secretary to the Director of Communications. This nonexempt, 8-hour-per-day position supports the Director of Communications and staff in the Communications department.

Responsibilities include preparing correspondence, coordinating events, basic bookkeeping, maintaining records, and handling time and travel arrangements; proficiency with Canva and Adobe Creative Cloud is preferred.