Administrative Assistant to Director CTE 26-27

Cleburne ISD; Cleburne (TX); On-site; USD 35,000 - 52,000; Full time

Job summary

Cleburne ISD is seeking an Assistant to Director to organize and manage routine activities in the administrative office at Cleburne High School. This nonexempt role reports to the Director and supports department staff with clerical tasks.

Required are a high school diploma or GED, strong keyboarding/word processing skills, and three years of secretarial experience, preferably in public education. The position entails data handling, records maintenance, and basic bookkeeping.

Qualifications

• High school diploma or GED required.
• Keyboarding, word processing, and file maintenance skills are essential.
• Effective communication and interpersonal skills are needed.
• Basic math skills are required; ability to develop spreadsheets and databases using PC software.

Responsibilities

• Prepare correspondence, forms, and reports for the department head and staff using a computer.
• Compile data for state and local reports as needed.
• Maintain physical and computerized departmental files and student records.
• Perform routine bookkeeping and process purchase orders and payment authorizations.
• Monitor and process personnel time records, including leave requests and reports.

Skills

Keyboarding

Word processing

File maintenance

Education

High school diploma or GED

Job description

Job Title: Assistant to Director Wage/Hour Status: Nonexempt Reports to: Director Pay Grade: Para 5 Days: 226 Dept./School: Cleburne High School Date Revised: 11/09/2022

Primary Purpose

Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head and other staff members.

Qualifications

Education/Certification

High school diploma or GED

Special Knowledge/Skills

• Proficient skills in keyboarding, word processing, and file maintenance
• Effective communication and interpersonal skills
• Basic math skills
• Ability to use personal computer and software to develop spreadsheets and databases and do word processing

Experience

Three years' secretarial experience, preferably in a public education environment

Major Responsibilities And Duties

Records, Reports, and Correspondence

• Prepare correspondence, forms, reports, etc., for the department head and other department staff members using personal computer.
• Compile pertinent data as needed when preparing various state and local reports.
• Maintain physical and computerized departmental files.
• Maintain student records as needed.

Accounting

• Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.
• Assist with the preparation of purchase orders and payment authorizations.
• Monitor and process personnel time records including leave requests and reports; compile information and submit to central office.

Other

• Answer incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangements for department staff.
• Receive, sort, and distribute mail and other documents to department staff.
• Maintain confidentiality of information.

Supervisory Responsibilities

None.

Equipment Used

Personal computer, printer, calculator, copier, and fax machine.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors

Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.