School Secretary - Copper Trails 26/27 SY

AVONDALE ELEMENTARY SCHOOL DISTRICT; Goodyear (AZ); On-site; USD 32,000 - 45,000; Full time

Job summary

Avondale Elementary School District is seeking a dedicated School Secretary for Copper Trails 26/27 SY to maintain a smooth school office, support students and staff, and ensure accurate records. The role emphasizes customer service and organized office operations.

Required qualifications include a high school diploma, at least two years of secretarial experience, and proficient typing and computer skills. Bilingual Spanish/English is preferred; on-site duties include daily attendance and

Qualifications

• High school diploma or equivalent.
• Minimum two years experience as a secretary, office manager, or similar.
• Proficient typing and phone skills; knowledge of word processing, databases, and spreadsheets.
• Bilingual/biliterate in Spanish and English preferred.

Responsibilities

• Assists Principal with planning and organizing the school office.
• Provides positive and quality customer service for all.
• Assists teachers in processing instructional materials as requested.
• Orders office supplies in a timely fashion and maintains inventory records.
• Maintains daily staff attendance log; prepares weekly payroll spreadsheets.
• Maintains student attendance records and processes records requests.
• Keeps daily student sign in/out log and relays messages to staff.
• Answers phones and communicates with parents, teachers, and students.

Skills

Typing

Phone skills

Office procedures

Computers

Education

High school diploma or equivalent

Tools

Office software (word processing/databases/spreadsheets)

Job description

School Secretary - Copper Trails 26/27 SY JobID: 2465

• Position Type: Classified Support Staff/ Secretary School Support
• Date Posted: 10/29/2026

School Secretary

I. General Description:

This position ensures the efficient operation of the school office in order to maximize the office's positive impact on the education of the students.

II. Qualifications:

• 1. Must possess high school diploma or equivalent.
• 2. Must possess a minimum of two years experience as a secretary, office manager, or other similar position.
• 3. Must have knowledge of basic office procedures and common office equipment and computers.
• 4. Must possess proficient typing and phone skills and knowledge of word processing, database, and spreadsheet programs.
• 5. Bilingual/biliterate in Spanish and English preferred.

III. Duties and Responsibilities:

• 1. Assists Principal with planning and organizing the school office.
• 2. Provides positive and quality customer service for all.
• 3. Assists teachers in processing their instructional materials as requested.
• 4. Orders office supplies in a timely fashion and maintains accurate inventory records, as needed.
• 5. Maintains a daily staff attendance log, prepare weekly classified and certified spreadsheet for submission to payroll department and insure that all attendance absence forms are submitted.
• 6. Processes all changes and adjustments in student schedules.
• 7. Maintains a log of visitors to the school and monitors visitors' badges as appropriate.
• 8. Processes requisitions and maintains appropriate budget records.
• 9. Maintains student attendance records and parent contact for absences.
• 10. Maintains student permanent records and processes all requests for records.
• 11. Processes and informs appropriate program offices/programs regarding changes in student status.
• 12. Takes responsibility in the care of school and minor repair of photocopier, fax machine and other office equipment and materials. Calls service technicians, as needed.
• 13. Keeps daily student sign out/in log.
• 14. Answers phone and relays messages to principals, teachers, and students.
• 15. Maintains student information in Synergy System and submits student attendance data for ADM reporting.
• 16. Assists Student Council sponsor with fundraising activities and counts and processes student funds.
• 17. Supervises students sent to office for discipline.
• 18. Assists and comforts students in nurse's absence.
• 19. Performs other related duties as assigned.