Executive Secretary for Chief Communications Officer

Katy ISD; Katy (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Katy ISD seeks a Secretary to the Chief Communications Officer to provide high-level administrative and office management support. You will handle confidential matters, coordinate calendars, proofreading, and communications for district offices in a fast-paced environment.

You will manage budgets, process invoices, and coordinate meetings, agendas, and board items while maintaining district systems such as BoardDocs and TCP. Proactivity and discretion are essential in this role.

Qualifications

• College hours, high school diploma or GED.
• Minimum five years secretarial/financial office experience.
• Uphold confidentiality in all areas/offices of the division.
• Excellent proofreading skills.
• Excellent organization and interpersonal skills.
• Experience with budget and bookkeeping.
• Initiative and good judgment in working with public, employees, and administrators.
• Must have the ability to anticipate needs and is proactive and action oriented.
• Ability to follow procedures with minimal supervision.
• Ability to work with multiple deadlines and handle frequent interruptions.
• Proficient software experience with Microsoft Office suite of programs and Adobe Acrobat.
• Experience in and/or ability to learn district systems such as EERP, BoardDocs, SharePoint intranet, and TimeClock Plus (TCP).

Responsibilities

• Provide secretarial support to the Chief Communications Officer, including correspondence, proofreading, calendar management, meeting and event coordination and arrangements, telephone calls, mail, and visitors.
• Coordinate communications between division, other district departments and the Chief Communications Officer, ensuring correspondence and projects are addressed on schedule and in a timely manner.
• Manage the Principal Communication (PC) memo process for the division, including collecting, proofreading, and posting memos.
• Prepare agendas, presentations, and materials for division and high-level district meetings and committees.
• Prepare select Board agenda items and coordinate qualifying student recognitions items at Board meetings, including creating certificates and preparing Board scripts ahead of meeting.

Skills

Proofreading

Organization

Interpersonal skills

Keyboarding

Budget & bookkeeping

Initiative & judgment

Anticipate needs

Follow procedures

Deadlines management

Microsoft Office

Adobe Acrobat

Education

College hours, high school diploma or GED

Tools

Microsoft Office

Adobe Acrobat

EERP

BoardDocs

SharePoint intranet

TimeClock Plus (TCP)

Job description

Katy ISD seeks a Secretary to the Chief Communications Officer to provide high-level administrative and office management support. You will handle confidential matters, coordinate calendars, proofreading, and communications for district offices in a fast-paced environment.

You will manage budgets, process invoices, and coordinate meetings, agendas, and board items while maintaining district systems such as BoardDocs and TCP. Proactivity and discretion are essential in this role.