Executive Secretary to Chief Communications Officer

Katy Independent School District; Katy (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Katy Independent School District seeks a detailed and proactive Secretary to the Chief Communications Officer in Katy, Texas. This full-time role provides high-level administrative support, manages calendars, coordinates meetings, proofs documents, and handles confidential information with discretion.

The ideal candidate has five years of secretarial/financial office experience, strong proofreading, budget awareness, and proficient MS Office and district systems.

Qualifications

• Requires college hours or higher, and a high school diploma or GED.
• Minimum five years secretarial/financial office experience.
• Maintains confidentiality in all areas and demonstrates excellent proofreading skills.
• Strong organization and interpersonal skills with budget and bookkeeping experience.
• Proactive with initiative, able to handle multiple deadlines and interruptions.

Responsibilities

• Provide secretarial support to the Chief Communications Officer, including correspondence, calendar management, and meeting coordination.
• Coordinate communications between divisions and departments, ensuring on-schedule handling of projects.
• Manage the PC memo process: collect, proofread, and post memos.
• Prepare agendas, presentations, and materials for division and district meetings and committees.
• Coordinate Board agenda items and student recognitions, including certificates and scripts.

Skills

Excellent proofreading

Organization

Interpersonal skills

Budget and bookkeeping

Proactive and action oriented

Education

High school diploma or GED

College hours

Tools

Microsoft Office

Adobe Acrobat

EERP

BoardDocs

SharePoint

TimeClock Plus

Job description

Katy Independent School District seeks a detailed and proactive Secretary to the Chief Communications Officer in Katy, Texas. This full-time role provides high-level administrative support, manages calendars, coordinates meetings, proofs documents, and handles confidential information with discretion.

The ideal candidate has five years of secretarial/financial office experience, strong proofreading, budget awareness, and proficient MS Office and district systems.