Executive Secretary & Office Coordinator

Non Instructional Services; Jackson (MS); On-site; USD 23,000 - 30,000; Full time

Job summary

Jackson Public Schools in Jackson, Mississippi, is seeking an Administrative Secretary to provide executive secretarial support to the Executive Director for the Non Instructional Services division. The role involves diary management, dictation transcription, data gathering, and maintaining confidential files.

The position calls for strong communication, organizational skills, and the ability to handle pressurized situations, with priority on professionalism and discretion.

Qualifications

• Two years of college or business college equivalent
• Five years of secretarial experience
• Proficiency in oral and written communication
• Ability to type 60 words per minute
• Excellent organizational skills
• Shorthand preferred
• Superior knowledge of office and telephone etiquette
• Knowledge of basic bookkeeping
• Superior public relations skills
• Proficiency in the use of computer equipment and word processing software
• Loyalty and discretion
• Ability to work under pressure

Responsibilities

• Performs the usual office routines and practices associated with a smoothly run office
• Takes and transcribes dictation of various types, including correspondence, reports, notices, and recommendations.
• Obtains, gathers, and organizes pertinent data as needed and puts into usable form
• Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed
• Places and receives telephone calls and records messages
• Orders and maintains supplies as needed
• Performs any bookkeeping tasks associated with the specific position
• Maintains a schedule of appointments and makes arrangements for conferences and interviews
• Assists in organizing district educational conferences
• Assigns duties to and supervises the work of clerical office personnel
• Welcomes visitors and arranges for their comfort and screens unexpected callers in accordance with predetermined policy
• Performs other related duties as requested or assigned

Job description

Jackson Public Schools in Jackson, Mississippi, is seeking an Administrative Secretary to provide executive secretarial support to the Executive Director for the Non Instructional Services division. The role involves diary management, dictation transcription, data gathering, and maintaining confidential files.

The position calls for strong communication, organizational skills, and the ability to handle pressurized situations, with priority on professionalism and discretion.