Administrative Secretary

Young World Physical Education; Jackson (MS); On-site; USD 36,000 - 42,000; Full time

Job summary

Jackson Public Schools in Jackson, Mississippi is seeking an Administrative Secretary to support the executive office with secretarial services and professional communication. The role includes dictation, data organization, scheduling, and supervising clerical staff.

Starting date is immediate. The position requires at least two years of college, five years of secretarial experience, and strong bookkeeping and public relations skills. Salary details are provided below.

Qualifications

• Two years of college or business college equivalent required.
• Five years of secretarial experience.
• Excellent oral and written communication.
• Ability to type 60 words per minute.
• Excellent organizational skills.
• Shorthand preferred.
• Superior knowledge of office and telephone etiquette.
• Knowledge of basic bookkeeping.
• Superior public relations skills.
• Proficiency in the use of computer equipment and word processing software.
• Loyalty and discretion.
• Ability to work under pressure.

Responsibilities

• Performs routine office routines and practices for a smoothly run office.
• Takes and transcribes dictation of various types including correspondence, reports, notices, and recommendations.
• Obtains, gathers, and organizes pertinent data and puts into usable form.
• Maintains a regular filing system and confidential files; processes incoming correspondence as instructed.
• Places and receives telephone calls and records messages.
• Orders and maintains supplies as needed.
• Performs bookkeeping tasks related to the position.
• Maintains a schedule of appointments and arranges conferences and interviews.
• Assists in organizing district educational conferences.
• Assigns duties to and supervises clerical office personnel.
• Welcomes visitors and screens callers per policy.
• Performs other related duties as requested.

Skills

Oral & written communication

Typing speed 60 wpm

Organizational skills

Shorthand

Office etiquette

Bookkeeping

Public relations

Computer and word processing tools

Loyalty and discretion

Ability to work under pressure

Education

Two years of college or business college equivalent

Tools

Word processing software

Computer equipment usage

Job description

Administrative Secretary

Jackson Public Schools MS Teaching & Learning - Jackson, Mississippi

Job Details

Job ID: 5713315

Application Deadline: Sep 30, 2026 11:59 PM (Central Standard Time)

Posted: May 14, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Qualifications

• Two years of college or business college equivalent
• Five years of secretarial experience
• Proficiency in oral and written communication
• Ability to type 60 words per minute
• Excellent organizational skills
• Shorthand preferred
• Superior knowledge of office and telephone etiquette
• Knowledge of basic bookkeeping
• Superior public relations skills
• Proficiency in the use of computer equipment and word processing software
• Loyalty and discretion
• Ability to work under pressure

Reports To

Executive Director

Supervises

N/A

Job Goal

To assist in the coordination and operation of the department or area of service by providing the assistant superintendent with executive secretarial services attendant to the duties of his/her position.

Essential Functions

• Performs the usual office routines and practices associated with a smoothly run office
• Takes and transcribes dictation of various types, including correspondence, reports, notices, and recommendations.
• Obtains, gathers, and organizes pertinent data as needed and puts into usable form
• Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed
• Places and receives telephone calls and records messages
• Orders and maintains supplies as needed
• Performs any bookkeeping tasks associated with the specific position
• Maintains a schedule of appointments and makes arrangements for conferences and interviews
• Assists in organizing district educational conferences
• Assigns duties to and supervises the work of clerical office personnel
• Welcomes visitors and arranges for their comfort and screens unexpected callers in accordance with predetermined policy
• Performs other related duties as requested or assigned

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

Salary Information

Classification: Administrative Secretary

Scale: Classified

Grade: E

Days Employed: 230 per school year

Hourly Rate: $18.50 per hour

Overtime: Non-exempt

Position Type: Full-Time