Administrative Secretary

Non Instructional Services; Jackson (MS); On-site; USD 23,000 - 30,000; Full time

Job summary

Jackson Public Schools in Jackson, Mississippi, is seeking an Administrative Secretary to provide executive secretarial support to the Executive Director for the Non Instructional Services division. The role involves diary management, dictation transcription, data gathering, and maintaining confidential files.

The position calls for strong communication, organizational skills, and the ability to handle pressurized situations, with priority on professionalism and discretion.

Qualifications

• Two years of college or business college equivalent
• Five years of secretarial experience
• Proficiency in oral and written communication
• Ability to type 60 words per minute
• Excellent organizational skills
• Shorthand preferred
• Superior knowledge of office and telephone etiquette
• Knowledge of basic bookkeeping
• Superior public relations skills
• Proficiency in the use of computer equipment and word processing software
• Loyalty and discretion
• Ability to work under pressure

Responsibilities

• Performs the usual office routines and practices associated with a smoothly run office
• Takes and transcribes dictation of various types, including correspondence, reports, notices, and recommendations.
• Obtains, gathers, and organizes pertinent data as needed and puts into usable form
• Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed
• Places and receives telephone calls and records messages
• Orders and maintains supplies as needed
• Performs any bookkeeping tasks associated with the specific position
• Maintains a schedule of appointments and makes arrangements for conferences and interviews
• Assists in organizing district educational conferences
• Assigns duties to and supervises the work of clerical office personnel
• Welcomes visitors and arranges for their comfort and screens unexpected callers in accordance with predetermined policy
• Performs other related duties as requested or assigned

Job description

Administrative Secretary

Jackson Public Schools MS Non Instructional Services - Jackson, Mississippi Open in Google Maps

Job Details

Job ID: 5827554

Application Deadline: Sep 25, 2026 11:59 PM (Central Standard Time)

Re-Posted: Aug 24, 2026 5:00 AM (UTC)

Starting Date: Immediately

Qualifications

• Two years of college or business college equivalent
• Five years of secretarial experience
• Proficiency in oral and written communication
• Ability to type 60 words per minute
• Excellent organizational skills
• Shorthand preferred
• Superior knowledge of office and telephone etiquette
• Knowledge of basic bookkeeping
• Superior public relations skills
• Proficiency in the use of computer equipment and word processing software
• Loyalty and discretion
• Ability to work under pressure

Reports To

Executive Director

Supervises

N/A

Job Goal

To assist in the coordination and operation of the department or area of service by providing the assistant superintendent with executive secretarial services attendant to the duties of his/her position.

Essential Functions

• Performs the usual office routines and practices associated with a smoothly run office
• Takes and transcribes dictation of various types, including correspondence, reports, notices, and recommendations.
• Obtains, gathers, and organizes pertinent data as needed and puts into usable form
• Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed
• Places and receives telephone calls and records messages
• Orders and maintains supplies as needed
• Performs any bookkeeping tasks associated with the specific position
• Maintains a schedule of appointments and makes arrangements for conferences and interviews
• Assists in organizing district educational conferences
• Assigns duties to and supervises the work of clerical office personnel
• Welcomes visitors and arranges for their comfort and screens unexpected callers in accordance with predetermined policy
• Performs other related duties as requested or assigned

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

Salary Information

Classification:

Administrative Secretary

Scale:

Classified

Grade:

E

Days Employed:

230 per school year

Hourly Rate:

$18.50 per hour

Overtime:

Non-exempt

Position Type: Full-Time