EXECUTIVE SECRETARY I - UMP - KEYBOARDING

State of Illinois; Schaumburg (IL); On-site; USD 51,000 - 68,000; Full time

Benefits offered by this job

Health, Life, Vision, and Dental

Pension Plan

Paid maternity/paternity leave (12 wks

Deferred compensation program

Job summary

The Illinois Department of Transportation seeks to hire an Executive Secretary I to perform a variety of tasks under direction of the Bureau Chief of Materials related to the organization and other clerical duties in the Bureau of Materials. This position is a union position with a starting salary of $4,568 monthly and a full range up to $6,133 monthly.

The role requires strong secretarial skills, accurate keyboarding at 55 wpm, and the ability to manage travel arrangements and complex clerical

Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two years of secretarial or business college and one year of secretarial experience or completion of high school and three years of secretarial experience.
• Requires ability to keyboard accurately at 55 wpm.

Responsibilities

• Serves as receptionist for the bureau, receives visitors and directs them appropriately.
• Performs duties including keyboarding routine and non-routine correspondence, memorandum, reports, and other material from hand-written copy.
• Arranges travel and hotel reservations for the bureau chief and staff for seminars and meetings.
• Performs a variety of complex clerical and technical support functions for the bureau staff.
• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Education

Two years secretarial or business college or higher

High school diploma plus three years secretarial experience

Job description

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EXECUTIVE SECRETARY I - UMP - KEYBOARDING

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID:58157IPR#26-01672Opening Date: 10/19/2026Closing Date: 11/02/2026Agency: Department of TransportationClass Title: Executive Secretary ISkill Option:Keyboarding - Clerical - UMP CertificateSalary: Anticipated Starting Salary: $4,568 Monthly; Full Range: $4,568 - $6,133 MonthlyJob Type: SalariedCategory:Full TimeCounty: CookNumber of Vacancies: 1Bargaining Unit Code:RC014 Clerical Employees, AFSCME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Transportation seeks to hire an Executive Secretary I to perform a variety of tasks under direction of the Bureau Chief of Materials related to the organization and other clerical duties in the Bureau of Materials.

Essential Functions

• Serves as receptionist for the bureau, receives visitors and directs them appropriately.
• Performs duties including keyboarding routine and non-routine correspondence,memorandum, reports, and other material from hand-written copy.
• Arranges travel and hotel reservations for the bureau chief and staff for seminars and meetings.
• Performs a variety of complex clerical and technical support functions for the bureau staff.
• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two years of secretarial or business college and one year of secretarial experience or completion of high school and three years of secretarial experience.
• Requires ability to keyboard accurately at 55 wpm.
• Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be requested or required/mandated to work occasional overtime including scheduled, unscheduled, or last-minute overtime.
• The conditions of employment listed here are incorporated and related to any of the job duties listed in the job description.

About the Agency

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment.We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.

The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:

• Flexible work schedules in several program areas (flexible time, hybrid scheduling)
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• (12) Weeks paid Maternity/Paternity Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn (12) paid Sick Days annually
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
• Employees earn (3) paid Personal Days annually
• (13-14) paid holidays annually (based on start date)
• Tuition Reimbursement
• Employee Assistance Program and/or mental health resources

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

Work Office:Office of Highways and Intermodal Project Implementation, Region 1/District 1/Bureau of Materials

Posting Group: Transportation; Office & Administrative Support

This title is within the Upward Mobility Program (UMP). General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Titles . To utilize upward mobility contractual rights for this position, employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.