PAYROLL & BENEFITS REPRESENTATIVE

State of Illinois; Springfield (IL); Hybrid; USD 55,000 - 93,000; Full time

Benefits offered by this job

Health Insurance

Pension Plan

Maternity/Paternity Leave (12 weeks)

Tuition Reimbursement

Sick Days (12)

Job summary

Illinois Department of Transportation seeks to hire a Payroll and Benefits Representative. This role completes professional HR assignments for central offices and provides guidance on statewide policies for payroll and benefits, including insurance, retirement, leaves of absence, and timekeeping.

The position is unionized, requires a four-year college degree, and offers a hybrid schedule with 3–5 days in the Springfield office located at 2300 S Dirksen Pkwy, Springfield, IL.

Qualifications

• Requires four years of college.
• One year of professional HR experience preferred.
• Experience with payroll, benefits and timekeeping is desirable.

Responsibilities

• Process central office HR transactions related to timekeeping, payroll, wage adjustments, status changes and retirement.
• Maintain accurate personnel files and salary records.
• Guide department employees and staff on benefits, leaves of absence, FMLA and related inquiries.
• Provide orientation on insurance, retirement and timekeeping.
• Maintain timekeeping records using computer systems and audits.

Skills

Payroll processing

Benefits administration

Timekeeping

Customer service

MS Office

Video conferencing

HRIS/Mainframe basics

Education

Bachelor's degree

Tools

Mainframe

HRIS

Job description

Search by keyword (e.g. County, Job Title etc.)

Select how often (in days) to receive an alert:

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID:58628 IPR#26-01379
Opening Date: 09/29/2026
Closing Date: 10/14/2026
Agency: Department of Transportation
Class Title:TRANSPORTATION HUMAN RESOURCES REPRESENTATIVE - 45753
Salary: Anticipated Starting Salary: $4,905 Monthly; Full Range: $4,905-$8,297 Monthly
Job Type: Salaried
Category:Full Time
Number of Vacancies: 2
Bargaining Unit Code: NR916 Pro Tech Teamsters
Work Hours: 8:0 AM - 4:30 PM Monday-Friday
Anticipated Hybrid Work Schedule Availability: 3 to 5 Days per week in office, depending on operational needs
Headquarter Location: 2300 S Dirksen Pkwy, Springfield, Illinois, 62764
Office: Office of Finance & Administration/Bureau of Personnel Management
Work County: Sangamon
Agency Contact: [e-mail]

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview:

The Illinois Department of Transportation seeks to hire a Payroll and Benefits Representative. This position completes professional human resources assignments and tasks for assigned central offices. The successful candidate will provide technical support and guidance related to statewide policies and procedures for payroll and benefits to include insurance, retirement, leaves of absence, timekeeping, deferred compensation, voluntary payroll authorizations and other benefits offered to state employees.

Essential Functions

• Under direction, serves as a Payroll and Benefits Representative in completing professional human resources assignments and tasks for assigned central offices.
• Processes all central office HR personnel transactions related to timekeeping, payroll, wage adjustments, status changes, and retirement. Reviews to ensure accurate processing of payrolls and related personnel actions, and maintains current and accurate personnel files and salary records.
• Serves as a liaison and provides guidance and assistance to department employees, bureau staff, and others regarding benefits, leaves of absence, FMLA and other related inquiries.
• Provides orientation on insurance, retirement/deferred compensation, and timekeeping.
• Maintains timekeeping records through the utilization of computer systems and periodic record audits.
• Performs other duties as required or assigned which are reasonably within the scope for the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college.
• Requires one year of professional experience, preferably in human resources, or satisfactory completion of an approved training program.

Preferred Qualifications

• Prefers one (1) year of experience processing timekeeping, payroll, benefits and various types of leave of absences transactions.
• Prefers one (1) year of experience facilitating pre-hire paperwork and assisting with new hire orientation.
• Prefers advanced skill in utilizing Microsoft Office Suite, specifically Outlook, Word, Excel, and PowerPoint.
• Prefers advanced skill in utilizing video conferencing platforms like Webex and Microsoft Teams.
• Prefers basic skill in utilizing mainframe systems and/or web-based, cloud hosted HRIS applications.

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.

The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:

• Monday-Friday work schedule
• Flexible work schedules in several program areas (flexible time, hybrid scheduling)
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• (12) Weeks paid Maternity/Paternity Leave
• Deferred Compensation Program and other pre-tax benefit programs (MedicaUDaycare)
• Employees earn (12) paid Sick Days annually
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
• Employees earn (3) paid Personal Days annually
• (13-14) paid holidays annually (based on start date)
• Tuition Reimbursement
• Employee Assistance Program and/or mental health resources