Executive Administrative Assistant, Facilities Management

US-Department-of-Veterans-Affair; Orlando (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

This position is located within the Facilities Management Service (FMS) at Orlando VA Health Care System (OVAHCS) Department of Veterans Affairs, in Orlando, FL. The incumbent serves as the principal administrative and clerical support for the FMS leadership team, ensuring efficient coordination of office functions, communication, and workflow.

The position supports the mission of the VA by facilitating administrative operations that directly impact the care and services provided to Veterans.

Qualifications

• One year of specialized experience at least GS-5 level or equivalent.
• Experience scheduling meetings, maintaining calendars, preparing agendas and minutes.
• Proficiency with office automation software and equipment.
• Ability to receive calls, take messages and organize basic filing.

Responsibilities

• Provide principal admin and clerical support to the FMS leadership team.
• Coordinate office functions, communications and workflow.
• Maintain calendars, prepare agendas and subcommittee minutes.
• Receive telephone calls and visitors and deliver accurate messages.

Skills

Scheduling

Calendar management

Minutes prep

Phone & visitors

Typing 40 wpm

Office software

Job description

This position is located within the Facilities Management Service (FMS) at Orlando VA Health Care System (OVAHCS) Department of Veterans Affairs, in Orlando, FL. The incumbent serves as the principal administrative and clerical support for the FMS leadership team, ensuring efficient coordination of office functions, communication, and workflow.

The position supports the mission of the VA by facilitating administrative operations that directly impact the care and services provided to Veterans.