Executive Secretary - Coast Guard Base Cape Cod

U.S. Coast Guard; Buzzards Bay (MA); On-site; USD 57,000 - 74,000; Full time

Benefits offered by this job

Health insurance

Paid federal holidays

Thrift Savings Plan

Job summary

U.S. Coast Guard in Buzzards Bay, Massachusetts, seeks a Secretary (GS-0318-7) to be the secretary and principal office assistant to the Commanding Officer at Coast Guard Base Cape Cod.

The role provides essential administrative support, manages correspondence and calendars, and coordinates office activities. Typical duties include preparing and tracking documents, maintaining executive calendars, coordinating meetings, and handling inquiries from government officials and the public.

Qualifications

• Prepares, reviews, and tracks correspondence and reports for accuracy and compliance.
• Maintains executive calendars, schedules appointments, and coordinates meetings and events.
• Receives visitors and telephone calls, coordinating inquiries from officials and the public.
• Prepares meeting agendas, background materials, minutes, and recognition documents.
• Uses office automation software to prepare documents, spreadsheets, reports, and publications.

Responsibilities

• Serve as secretary and principal office assistant to the Commanding Officer.
• Provide administrative support and coordinate office activities.
• Support leadership with sensitive information and union inquiries.

Skills

Office administration

Calendar management

Communication

Public correspondence

Tools

Office software

Job description

U.S. Coast Guard in Buzzards Bay, Massachusetts, seeks a Secretary (GS-0318-7) to be the secretary and principal office assistant to the Commanding Officer at Coast Guard Base Cape Cod.

The role provides essential administrative support, manages correspondence and calendars, and coordinates office activities. Typical duties include preparing and tracking documents, maintaining executive calendars, coordinating meetings, and handling inquiries from government officials and the public.