Remote Executive Secretary for Command Staff

U.S. Coast Guard; Key West (FL); Hybrid; USD 54,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Thrift Savings Plan

Flexible Spending Account

Paid federal holidays

Personal leave days

Tuition reimbursement

Job summary

The U.S. Coast Guard, part of the Department of Homeland Security, seeks a Secretary (OA) (GS-0318-7) in Key West, FL.

The role provides wide-ranging secretarial and administrative support to the Sector Command Staff and requires a deep understanding of the organization and programs under the supervisor's control. Responsibilities include reviewing correspondence, producing and formatting documents, managing executive calendars, and coordinating travel and meetings with internal and external

Responsibilities

• Provide secretarial and administrative support to the Command Staff of a Sector and possess extensive knowledge of organization and programs under supervisor's control.
• Facilitate the Command Staff's work by relaying information and requests to officials within and outside the organization.
• Review outgoing correspondence for formatting, grammar, spelling, and compliance with the Coast Guard Correspondence Manual.
• Use office software to produce, edit, and format administrative documents, spreadsheets, presentations, and tracking systems.
• Manage executive calendars and coordinate meetings to support timely, well-coordinated appointments and events.
• Serve as the office's principal point of contact, assisting visitors, routing calls and inquiries, and coordinating with internal and external units.
• Coordinate Command staff travel arrangements as the principal liaison and contact.

Job description

The U.S. Coast Guard, part of the Department of Homeland Security, seeks a Secretary (OA) (GS-0318-7) in Key West, FL.

The role provides wide-ranging secretarial and administrative support to the Sector Command Staff and requires a deep understanding of the organization and programs under the supervisor's control. Responsibilities include reviewing correspondence, producing and formatting documents, managing executive calendars, and coordinating travel and meetings with internal and external