Executive Secretary & Office Admin — Docs & Calendars

U.S. Coast Guard; United States; On-site; USD 45,000 - 65,000; Full time

Job summary

The U.S. Coast Guard, within the Department of Homeland Security, seeks a Secretary (OA) at GS-0318-7 for the Southeast District Command Cadre.

This role requires demonstrated experience supporting executive staff and managing sensitive documents in military/government settings. Qualified applicants should have specialized experience at GS-06 level and be capable of interfacing with federal, state, and local officials, with strong scheduling and office management skills.

Qualifications

• Proofreading, editing, and formatting executive-level documents for grammar, syntax, and proper military/governmental layout.
• Experience with Microsoft Windows, Word, Excel, PowerPoint, Outlook, Teams and specialized databases.
• Scheduling, rescheduling, and resolving calendar conflicts for Command Staff.
• Interfacing with federal, state, and local officials, industry representatives, public action groups, and attorneys with tact and diplomacy.

Responsibilities

• Prepare and format executive documents with proper military/governmental layout.
• Coordinate calendars and scheduling for command staff and officials.
• Interface with officials and stakeholders with diplomacy and professionalism.

Skills

Proofreading/editing

Microsoft Office Suite

Calendar management

Interagency liaison

Tools

Microsoft Windows

Specialized databases

Job description

The U.S. Coast Guard, within the Department of Homeland Security, seeks a Secretary (OA) at GS-0318-7 for the Southeast District Command Cadre.

This role requires demonstrated experience supporting executive staff and managing sensitive documents in military/government settings. Qualified applicants should have specialized experience at GS-06 level and be capable of interfacing with federal, state, and local officials, with strong scheduling and office management skills.