Secretary (Typing)

U.S. Coast Guard; New London (CT); On-site; USD 70,000 - 91,000; Full time

Job summary

The U.S. Coast Guard Academy in New London, CT, seeks a Secretary (Typing) to provide secretarial and office management support to the Superintendent and staff.

You will direct all program, administrative and support operations for the Command and ensure alignment with Coast Guard procedures. Typical duties include office management for the Superintendent, training staff on standard procedures, handling correspondence and scheduling, arranging travel and events for dignitaries, and serving as

Qualifications

• Secretarial experience in a fast-paced office.
• Strong typing and word processing skills.
• Familiarity with government procedures is a plus.

Responsibilities

• Provide secretarial and office management support to the Superintendent and staff.
• Direct all program, administrative and support operations for the Command.
• Act as first point of contact for visitors and telephone calls; arrange travel and events.

Skills

Secretarial

Typing

Office management

Job description

• Department: Department of Homeland Security

This vacancy is for a GS-0318-9, Secretary (Typing) located in the Department of Homeland Security, U.S. Coast Guard, U.S. Coast Guard Academy, Office of the Superintendent, New London, CT.

Key Responsibilities

You will serve as a Secretary (Typing) and be responsible for providing secretarial and office management support to the U.S. Coast Guard Academy Superintendent and staff. You will also be responsible for directing all program, administrative and support operations for the Command. Being a Coast Guard civilian makes you a valuable member of the Coast Guard team.

Typical work assignments include: Acting as the office manager for the Superintendent, ensuring that the practices and procedures used by administrative/clerical personnel in subordinate units of the Academy are consistent with those of the Superintendent.

Devising, installing and training cadets, support staff, military and civilians on office procedures and practices including compiling correspondence, directives, reports, guests lists, invitations, seating plans; proper protocol and public/community relations. Receiving, consolidating, and reviewing a variety of action requests, e.g., Cadets related issues, Coast Guard Band, USCG Barque Eagle, etc., which require a response from the Superintendent and staff.

Independently composes and types in final form correspondence, reports, etc. from transcribed taped dictation, hand-written drafts, and word-processed drafts for the Superintendent's signature. Exercising exclusive control over the Superintendent's appointments, with complete authority for commitments of time.

Acting as the first point of contact to receiving visitors and telephone calls to the office, scheduling appointments, and planning for time and location of meetings in accordance with instructions. Planning and arranging all Temporary Additional Duty (TAD) travel and lodging for the Superintendent and all special events for high profile visiting dignitaries such as the President, cabinet members, etc.

Requirements & Education

This position does not have a positive education requirement. If you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. See Required Documents section for detail. Only experience and education obtained by the closing date of this announcement will be considered.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications click here

Which agency is hiring for this position?

This position is with U.S. Coast Guard, Department of Homeland Security.

What is the salary for this position?

The posted pay range is $69642 – $90540/yr.

What is the application deadline?

Applications close on 2026-11-11.

Who is eligible to apply?

This position is open under the 'Public' hiring path.