Executive Secretary & Admin Operations Coordinator

Knowledge Builders Inc; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Knowledge Builders Inc. is seeking an administrative assistant in Brooklyn, NY. The role covers front-desk duties, mail and phone handling, purchasing, and office support tasks from 9am to 5pm, Monday through Friday with a half-hour unpaid lunch.

Primary duties include greeting visitors, signing them in/out, handling correspondence, and coordinating logistics for events and supplies. The position requires strong organization, attention to detail, and the ability to manage multiple tasks such as

Qualifications

• Greet visitors and sign them in/out
• Answer phones and check voice messages
• Check mail and fax; shred documents as needed
• Create purchase orders via SFS and log records
• Reconcile P-cards, Net card, and Travelcard monthly
• Schedule UPS pickups and submit work orders to OGS
• Arrange vehicle repairs and oil changes; monitor vehicle use
• Complete monthly MAST for approval; prepare monthly reports
• Assist in office supervisor with monthly report and reminders
• Maintain staff training 30-day notices; update and send
• Coordinate family night programs and special events
• Prepare and track 30-day notices and training/evaluations

Responsibilities

• The work hours will be 9am-5pm Monday -Friday with half hour unpaid lunch.
• 55 Hanson Pl. Brooklyn, NY 11217
• 55 Hanson Place parking note: street or paid parking at your expense
• Additional assignments may be added or deleted depending on office needs

Job description

Knowledge Builders Inc. is seeking an administrative assistant in Brooklyn, NY. The role covers front-desk duties, mail and phone handling, purchasing, and office support tasks from 9am to 5pm, Monday through Friday with a half-hour unpaid lunch.

Primary duties include greeting visitors, signing them in/out, handling correspondence, and coordinating logistics for events and supplies. The position requires strong organization, attention to detail, and the ability to manage multiple tasks such as