Administrative Assistant — Dynamic Office Support, Brooklyn

University Settlement Society Of New York; New York (NY); On-site; USD 41,000 - 50,000; Full time

Job summary

University Settlement Society Of New York is seeking an administrative professional to support day-to-day operations across three Early Head Start programs in Brooklyn. You will coordinate supply orders, process payments, and manage invoicing with the Finance Department.

The role requires strong computer skills, 1-2 years of office experience, and a willingness to work with diverse communities. Normal hours are Monday to Friday, 9–5, with a commitment to equity and quality service.

Qualifications

• Must have High School Diploma or HSE; college degree preferred.
• 1-2 years of office experience and good computer skills (Microsoft Office, Internet).
• Bilingual in English and another language preferred.

Responsibilities

• Support day-to-day program operations across three Early Head Start programs; coordinate supply orders, prepare and submit payment requests and purchase orders; manage open invoice follow-ups.
• Answer phones, fax, scan, copy and file.
• Create, update and maintain files to ensure regulatory compliance for three EHS programs.
• Maintain physical files required by funder and ensure documents are updated and tracked.
• Provide general office support by coordinating with contractors, managing requests, inventory, and reception area.

Skills

Microsoft Office

Bilingual

Education

High School Diploma or HSE

College degree preferred

Tools

Microsoft Office Suite

Internet

Job description

University Settlement Society Of New York is seeking an administrative professional to support day-to-day operations across three Early Head Start programs in Brooklyn. You will coordinate supply orders, process payments, and manage invoicing with the Finance Department.

The role requires strong computer skills, 1-2 years of office experience, and a willingness to work with diverse communities. Normal hours are Monday to Friday, 9–5, with a commitment to equity and quality service.