Executive Secretary

Posted by: Haalufa USA, Inc -HR; Washington, Virginia (District of Columbia, MN); On-site; USD 50,000 - 70,000; Full time

Job summary

A large rail service organization in Washington, D.C. is seeking an Executive Secretary to provide comprehensive clerical and administrative support to the General Manager. The ideal candidate will have at least five years of administrative assistant experience at the Executive level, showcasing critical thinking, attention to detail, and adaptability. Standard working hours are from 8:30 a.m. to 5:00 p.m., with overtime required as necessary. Equal Employment Opportunity Employer.

Qualifications

• Five years of administrative assistance/secretary experience at the Executive level.
• Must have critical thinking, sound judgment, and decision-making skills.
• Attention to detail: thoroughness and accuracy required.

Responsibilities

• Perform full range of clerical and administrative support duties for the General Manager.
• Independently arrange conferences and meetings.
• Notify all participants of time, place, and subject.

Skills

Critical thinking

Sound judgment

Attention to detail

Adaptability

Flexibility

Education

High School diploma or GED

Job description

Haalufa USA, Inc., is currently seeking a motivated, career and customer‑oriented professional to fill an Executive Secretary Position for one of the largest rail service organizations in the DMV Area – District of Columbia, Maryland and Virginia.

Daily Tasks

• Perform full range of clerical, procedural and administrative support duties for the General Manager.
• Independently arrange conferences and meetings, notifying all participants of time, place and subject; arrange catering services when required.

Education Requirements

High School diploma or GED.

Work Experience

• Five (5) years of administrative assistance/secretary experience at the Executive level.
• Must have critical thinking, sound judgment and decision‑making skills.
• Must be adaptable, flexible, thrive and dynamic.
• Attention to detail: thoroughness, accuracy.

Hours and Overtime

Standard hours are from 8:30 a.m. to 5:00 p.m. with a one (1) hour unpaid lunch break. The COTR may request temporary services for periods in excess of a seven and one half (7.5) hour day or a thirty‑seven and one‑half (37.5) hour week. Temporary personnel working six (6) hours or more are required to take a one‑half hour unpaid lunch break. Overtime: Hours worked in excess of forty (40) hours in one week are considered overtime and must be approved by the COTR in advance.

Equal Employment Opportunity

Haalufa USA, Inc. is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran’s status, or any other characteristic protected by law.