Executive Secretary

Bulahej Group; Island (KY); On-site; USD 45,000 - 75,000; Full time

Job summary

Bulahej Group is seeking an Executive Secretary to provide high-level administrative support to senior management in the United States. The role emphasizes maintaining confidentiality, coordinating schedules, and preparing communications for decision-making.

The ideal candidate will manage executives’ calendars, handle correspondence, and organize meetings and travel while upholding professionalism and efficiency in daily operations.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• Minimum 3 years of experience as an executive secretary or personal assistant.
• Excellent communication and interpersonal skills in English; Arabic knowledge is a plus.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational, multitasking, and time management skills.
• Discretion and ability to handle confidential information with integrity.
• Professional appearance and attitude.

Responsibilities

• Manage and maintain executives’ schedules, appointments, and meetings.
• Handle incoming calls, emails, and correspondence professionally and promptly.
• Prepare reports, presentations, and documents for meetings and decision-making.
• Organize and coordinate events, business trips, and conferences.
• Maintain filing systems, records, and confidential information.
• Liaise with internal departments and external stakeholders on behalf of management.
• Assist in preparing agendas, minutes, and follow-up actions from meetings.
• Provide general administrative support to senior management as required.

Skills

Communication skills

Interpersonal skills

MS Office proficiency

Organization & multitasking

Discretion & integrity

Professional appearance

Education

Bachelor’s degree in Business Administration/Management

Job description

We are seeking a highly organized and professional Executive Secretary to provide administrative and executive support to senior management. The ideal candidate will manage schedules, correspondence, meetings, and communications while maintaining confidentiality and efficiency in daily operations.

Key Responsibilities

• Manage and maintain executives’ schedules, appointments, and meetings.
• Handle incoming calls, emails, and correspondence professionally and promptly.
• Prepare reports, presentations, and documents for meetings and decision-making.
• Organize and coordinate events, business trips, and conferences.
• Maintain filing systems, records, and confidential information.
• Liaise with internal departments and external stakeholders on behalf of management.
• Assist in preparing agendas, minutes, and follow-up actions from meetings.
• Provide general administrative support to senior management as required.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• Minimum 3 years of experience as an executive secretary or personal assistant.
• Excellent communication and interpersonal skills in English; Arabic knowledge is a plus.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational, multitasking, and time management skills.
• Discretion and ability to handle confidential information with integrity.
• Professional appearance and attitude.