Executive Secretary

Chubb Insurance Hong Kong; Egypt (PA); On-site; USD 60,000 - 90,000; Full time

Job summary

Chubb Insurance Hong Kong is seeking an experienced executive assistant to provide high-level administrative support to the Country President. The role involves managing calendars, travel, meetings, and coordinating executive communications.

You will prepare reports, presentations, and briefing materials for leadership meetings, and assist with marketing campaigns, events, and stakeholder engagements. Discretion handling confidential information and maintaining organized records is essential.

Qualifications

• Proven ability to manage calendars, travel itineraries, and executive correspondence.
• Experience preparing reports, presentations, and briefing materials for leadership.
• Support marketing activities and coordinate stakeholder engagement.

Responsibilities

• Manage the Country President’s calendar, travel, meetings, and correspondence.
• Prepare reports, presentations, and briefing materials for executive meetings.
• Organize and coordinate executive events, conferences, and stakeholder engagements.
• Support marketing initiatives, including campaign coordination, event planning, and preparation of promotional materials.
• Liaise with internal teams and external partners for marketing projects and communications.
• Handle confidential documents and sensitive information with discretion.
• Maintain records, files, and office systems for efficiency.
• Assist with budget tracking and invoice processing for marketing-related expenses.

Skills

Calendar management

Travel coordination

Executive support

Reporting & briefing

Job description

Provides high-level administrative support to the Country President, manages daily office operations and assists with marketing activities to enhance organizational visibility and effectiveness.

Key Responsibilities:

• Manage the Country President’s calendar, travel, meetings, and correspondence.
• Prepare reports, presentations, and briefing materials for executive meetings.
• Organize and coordinate executive events, conferences, and stakeholder engagements.
• Support marketing initiatives, including campaign coordination, event planning, and preparation of promotional materials.
• Liaise with internal teams and external partners for marketing projects and communications.
• Handle confidential documents and sensitive information with discretion.
• Maintain records, files, and office systems for efficiency.
• Assist with budget tracking and invoice processing for marketing-related expenses.