Executive Assistant

Brobston Group LLC; New York (NY); On-site; USD 90,000 - 150,000; Full time

Job summary

Brobston Group LLC in New York, NY, seeks an Executive Assistant to support the President & CEO, Americas. You will manage a high-profile calendar, coordinate complex travel, prepare executive-ready materials, and act as a trusted liaison with internal and external stakeholders.

This role requires discretion, strong judgment, superior communication, and the ability to anticipate needs in a fast-paced environment. Bachelor's degree is preferred, with 4+ years supporting senior leadership.

Qualifications

• 4+ years supporting a CEO, President, or C-suite executive.
• Highly organized, proactive, and detail-oriented with ownership.
• Advanced proficiency in Outlook and PowerPoint; strong skills in Excel, Word, and Teams.
• Excellent written and verbal communication and executive presence.
• Ability to remain composed under pressure and adapt to changing priorities.
• Bachelor's degree preferred.

Responsibilities

• Manage a complex, fast-moving calendar and prioritize meetings using strong judgment.
• Prepare agendas, briefing materials, executive-level PowerPoint presentations, and supporting documents.
• Coordinate complex domestic and international travel and detailed itineraries.
• Track key decisions, commitments and action items and drive timely follow-up.
• Draft correspondence, talking points and communications on behalf of the executive.
• Manage expenses, invoices and other executive administrative needs accurately.
• Support strategic projects, leadership meetings, executive visits and off-sites.
• Handle highly confidential and sensitive information with discretion.

Skills

Calendar management

Executive support

Discretion

Communication

Time management

Adaptability

Education

Bachelor's degree

Tools

Outlook

PowerPoint

Excel

Word

Teams

Job description

Summary

Provide high-level executive support to the President & CEO, Americas, managing complex priorities and ensuring seamless day-to-day coordination. The Executive Assistant will prepare executive-ready materials, manage travel and expenses, and serve as a key point of contact for internal and external stakeholders. This role requires discretion, strong judgment, and the ability to anticipate needs in a fast-paced environment.

Responsibilities

• Manage a complex, fast-moving calendar and prioritize meetings using strong judgment.
• Prepare agendas, briefing materials, executive-level PowerPoint presentations, and supporting documents.
• Coordinate complex domestic and international travel and detailed itineraries.
• Track key decisions, commitments and action items and drive timely follow-up.
• Draft correspondence, talking points and communications on behalf of the executive.
• Manage expenses, invoices and other executive administrative needs accurately.
• Support strategic projects, leadership meetings, executive visits and off-sites.
• Handle highly confidential and sensitive information with discretion.

Requirements

• 4+ years supporting a CEO, President, C-suite executive or similarly senior leader.
• Exceptionally organized, proactive and detail-oriented with strong ownership and follow-through.
• Advanced proficiency in Outlook and PowerPoint; strong skills in Excel, Word and Teams.
• Excellent written and verbal communication and executive presence.
• Ability to remain composed under pressure and adapt to changing priorities.
• Bachelor's degree preferred.