Executive Assistant

3PE; Fontana (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

3PE is seeking an Executive Assistant to provide high-level administrative support to the President and other executives. The role involves managing a busy calendar, preparing reports, and arranging travel accommodations while maintaining confidentiality and discretion.

The ideal candidate will have 5+ years experience supporting C-Level executives, possess excellent communication skills, and be able to thrive in a fast-paced environment. Flexibility and a service-focused attitude are essential to meet the expectations of the leadership team.

Qualifications

• 5+ years of related experience required in working in an executive assistant role.
• Excellent communicator with ability to interact at all levels.
• Strong business sense and ability to make sound judgment calls.

Responsibilities

• Provide high-level administrative support to the executives.
• Manage the daily calendar of meetings and events.
• Prepare presentations, reports, and documents for organizational objectives.

Skills

Strong written and verbal communication

Administrative and organizational skills

Time management

Discretion and confidentiality

Ability to function in a high-paced environment

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

The Executive Assistant will provide high-level administrative support to the President and other Executive members.

Job Description

• Ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative and organizational skills.
• Provide lead support with a high level of professionalism and in a manner that reflects positively on the organization.
• Ability to handle sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Arrange travel and accommodations for company President and for other executives.
• Prepare expense reports.
• Screen incoming telephone calls, take and deliver accurate messages, respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements, board meetings,
• Welcome the company President's guests by greeting them, in person or on the phone; answering or directing inquiries.
• Use discretion, confidentiality, and good judgment to handle Executive matters.
• Represent the company and the Executives in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, and collecting and analyzing information as needed, in advance.
• Complete ad-hoc projects as assigned-such as personal events.
• Organizecomplex calendars and schedules; resolving any scheduling issues.

Qualifications

• 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
• Has a strong businesssense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence-perform duties at the highest level possible on a consistent basis.
• Excellent communicator-able t interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player-have team-oriented experience and approach.
• Service focus-dedicated to meeting the expectations of the company President and other senior executives by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.
• Flexible hours as dictated by the needs of businessfor projects and meeting.

Additional Information

PHYSICAL DEMANDS –

• Physically able to sit, stand and walk for extended periods of time.
• Able to move about on foot; walk up and down stairs repeatedly as needed.
• Clarity of vision at 20 inches or more; able to view a computer monitor for extended periods of time.

All your information will be kept confidential according to EEO guidelines.