Executive Secretary

US Defense Human Resources Activity; Alexandria (VA); Presencial; USD 70 000 - 90 000; Tempo integral

Resumo da oferta

Defense Human Resources Activity is seeking an Executive Secretary to support the Director, Defense Support Services Center (DSSC). The role provides high-level administrative support within a DoD environment and requires impeccable discretion, calendar control, and coordination with multiple agencies.

The position emphasizes managing complex schedules, preparing executive correspondence, and processing numerous suspense actions to ensure timely responses and compliance with policy and procedure.

Qualificações

• Experience managing complex executive calendars and multi-agency itineraries.
• Experience performing final pre-signature review of staffing packages and executive documents.
• Experience tracking and coordinating high-volume administrative actions with fast turnaround.

Conhecimentos

Executive calendar

Executive correspondence

Administrative coordination

Descrição da oferta de emprego

This position is part of the Defense Human Resources Activity, Defense Human Resources Activity. The incumbent serves as Executive Secretary to the Director, Defense Support Services Center (DSSC). DSSC is an operational component of the Defense Human Resources Activity (DHRA), a Field Activity of the Under Secretary of Defense for Personnel and Readiness (USD-P&R). You may qualify at the GS , if you fulfill the following qualifications:A. One year of specialized experience equivalent to the GS-12 grade level in the Federal service as listed below:

• Experience managing, planning, and maintaining the highly complex operational calendar and schedule of a senior executive or director, with the demonstrated ability to independently resolve scheduling conflicts, prioritize engagements, and coordinate multi-agency itineraries under tight timelines.
• Experience performing final, pre-signature substantive review of complex staffing packages, executive correspondence, reports, and administrative policies to ensure technical accuracy, procedural compliance, and strict attention to detail prior to executive signature.
• Experience managing, tracking, and coordinating a high volume of local and headquarters-level administrative suspense actions and taskings, with a proven ability to deliver fast turnaround times and manage short suspense while liaising across multiple organizational levels.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.