Executive Secretariat Specialist (TS/SCI) — Space Force

US Federal Solutions; Washington (District of Columbia); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical insurance

401K plan

PTO

11 Federal Holidays

Voluntary disability and life/AD&D

Job summary

US Federal Solutions in the National Capital Region seeks a highly organized Secretariat Support Specialist to support HQ U.S. Space Force. This role provides executive-level secretariat, administrative, records, and correspondence support in a fast-paced, high-security environment.

An active TS/SCI clearance is required. You will prepare and staff official communications, track suspense actions, coordinate meetings, and maintain records and governance materials across multiple stakeholders.

Qualifications

• Active TS/SCI clearance and 2+ years of executive or secretariat-level support in federal environments.
• Experience drafting, editing, reviewing, and coordinating high-quality official correspondence and reports.
• Experience tracking taskers, suspense items, workflow actions, and leadership communications.
• Strong proficiency with Microsoft Office Suite; familiarity with records management and governance processes.

Responsibilities

• Prepare and staff official correspondence, memorandums, reports, presentations, ready-to-send emails, and other official communications.
• Review documents for accuracy, completeness, grammar, formatting, and required attachments.
• Monitor, track, and manage correspondence and suspense actions to meet deadlines.
• Support development and maintenance of administrative management tools, templates, governance materials, training resources, and reporting mechanisms.
• Prepare agendas, coordinate meetings, record minutes, distribute materials, and track action-item closure.
• Manage organizational taskers within TMT or similar systems, ensuring timely assignments and stakeholder updates.
• Maintain 2-Letter mailbox activity and prepare weekly status emails and staff slides for leadership review.
• Track and staff evaluations, promotions, and decorations requiring senior leader signature.
• Support HQSF governance and records management activities; assist with FOIA backlog reduction efforts.
• Assist with FOIA inquiries, including reviewing, redacting, and forwarding files.

Skills

TS/SCI clearance

Executive support

Records management

Task management

Editing and drafting official docs

Meeting coordination

Communication skills

Discretion and professionalism

Tools

Microsoft Word

PowerPoint

Outlook

Excel

TMT

SharePoint

Office 365

Job description

US Federal Solutions in the National Capital Region seeks a highly organized Secretariat Support Specialist to support HQ U.S. Space Force. This role provides executive-level secretariat, administrative, records, and correspondence support in a fast-paced, high-security environment.

An active TS/SCI clearance is required. You will prepare and staff official communications, track suspense actions, coordinate meetings, and maintain records and governance materials across multiple stakeholders.