Senior Secretariat & Executive Support to Space Force

US Federal Solutions; Virginia; On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Medical, Dental & Vision insurance

401K plan

PTO

11 Federal Holidays

Disability & Life Insurance

Job summary

US Federal Solutions is seeking a highly experienced Senior Secretariat Support Specialist to provide executive-level administrative support to senior leadership within the US Space Force. This role involves coordinating with generals, senior civilians, and external stakeholders, managing workflows, and ensuring precise documentation.

Responsibilities include calendar management, meeting planning, travel support through the Defense Travel System, and preparation of briefings and correspondence

Qualifications

• Must have a minimum of 4 years applicable experience supporting federal leaders.
• Active and adjudicated Secret Clearance
• Bachelor’s degree preferred.
• Extensive experience providing executive or secretariat support to senior government or military leadership.
• Familiarity with Air Force/Space Force customs, courtesies, and senior leader protocols.
• Strong written and verbal communication skills with a high standard for quality and professionalism.

Responsibilities

• Manage and maintain calendars for senior leadership, including General Officers.
• Front line for phone calls and visitors, routing inquiries and coordinating visits.
• Maintain daily schedules and ensure leadership priorities are executed smoothly.
• Draft, edit, and prepare high-quality correspondence and briefings.
• Track and manage suspenses to keep deadlines met and leadership informed.
• Maintain official files and records per Air Force and organizational guidelines.
• Manage the Task Management Tool and related workflow mailboxes, assign tasks and track through closure.
• Prepare weekly status reports, suspense updates, and briefing slides for staff meetings.

Skills

Executive support

Secretariat support

Calendar management

Travel coordination

Education

Bachelor's degree

Tools

DTS

SharePoint

Air Force Portal

Job description

US Federal Solutions is seeking a highly experienced Senior Secretariat Support Specialist to provide executive-level administrative support to senior leadership within the US Space Force. This role involves coordinating with generals, senior civilians, and external stakeholders, managing workflows, and ensuring precise documentation.

Responsibilities include calendar management, meeting planning, travel support through the Defense Travel System, and preparation of briefings and correspondence