Executive Secretariat: Publications & Issuances Lead

BLN24; Bethesda (MD); On-site; USD 95,000 - 135,000; Full time

Benefits offered by this job

Medical coverage

Dental and vision plans

Remote-work opportunities

Job summary

BLN24 is seeking an Executive Secretariat Program Manager to oversee the lifecycle of WRNMMC publications and issuances. You will staff, review, approve, issue, and retire documents, ensuring alignment with DoD and DHA guidance.

The role focuses on operational Secretariat duties rather than contract management, requiring coordination with clinical, legal, safety, and leadership stakeholders. On-site Bethesda, MD, with strong emphasis on governance and records management.

Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• Five+ years of federal or military executive-level administrative support.
• Experience managing official correspondence and task-tracking systems.
• Experience working with SES, Flag Officers, GS-15 or equivalent senior leaders.
• Knowledge of military command structures and DoD/DHA docs.
• Expert proficiency in Word, Excel, PowerPoint, and Outlook.
• Strong executive writing, editing and analytical skills.
• Ability to learn gov. correspondence-tracking database and SharePoint within 30 days.

Responsibilities

• Manage the WRNMMC Publications and Issuances Program lifecycle.
• Oversee development, staffing, approval, and archival of documents.
• Review publications for format, clarity, and DoD/DHA guidance.
• Align policies, procedures, forms, and related documents.
• Provide corrective guidance on incomplete or noncompliant docs.
• Coordinate staffing across clinical, legal, safety, admin, and leadership.
• Track review cycles, aging actions, and deadlines.
• Maintain the publication repository and version control.
• Develop templates, formatting standards, and training.
• Maintain centralized publication tracking system.
• Report status, metrics, and program effectiveness.
• Provide backup support for executive correspondence and records management.

Skills

Executive support

Correspondence management

SES interaction

DoD knowledge

MS Office suite

Technical writing

SharePoint proficiency

Records management

Staff coordination

Education

Bachelor’s degree in Business Administration / Communications / Public Administration

Tools

Microsoft Word

Excel

PowerPoint

Outlook

SharePoint

Job description

BLN24 is seeking an Executive Secretariat Program Manager to oversee the lifecycle of WRNMMC publications and issuances. You will staff, review, approve, issue, and retire documents, ensuring alignment with DoD and DHA guidance.

The role focuses on operational Secretariat duties rather than contract management, requiring coordination with clinical, legal, safety, and leadership stakeholders. On-site Bethesda, MD, with strong emphasis on governance and records management.