Executive Secretariat Program Manager, Publications and Issuances

BLN24; Bethesda (MD); On-site; USD 95,000 - 135,000; Full time

Benefits offered by this job

Medical coverage

Dental and vision plans

Remote-work opportunities

Job summary

BLN24 is seeking an Executive Secretariat Program Manager to oversee the lifecycle of WRNMMC publications and issuances. You will staff, review, approve, issue, and retire documents, ensuring alignment with DoD and DHA guidance.

The role focuses on operational Secretariat duties rather than contract management, requiring coordination with clinical, legal, safety, and leadership stakeholders. On-site Bethesda, MD, with strong emphasis on governance and records management.

Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• Five+ years of federal or military executive-level administrative support.
• Experience managing official correspondence and task-tracking systems.
• Experience working with SES, Flag Officers, GS-15 or equivalent senior leaders.
• Knowledge of military command structures and DoD/DHA docs.
• Expert proficiency in Word, Excel, PowerPoint, and Outlook.
• Strong executive writing, editing and analytical skills.
• Ability to learn gov. correspondence-tracking database and SharePoint within 30 days.

Responsibilities

• Manage the WRNMMC Publications and Issuances Program lifecycle.
• Oversee development, staffing, approval, and archival of documents.
• Review publications for format, clarity, and DoD/DHA guidance.
• Align policies, procedures, forms, and related documents.
• Provide corrective guidance on incomplete or noncompliant docs.
• Coordinate staffing across clinical, legal, safety, admin, and leadership.
• Track review cycles, aging actions, and deadlines.
• Maintain the publication repository and version control.
• Develop templates, formatting standards, and training.
• Maintain centralized publication tracking system.
• Report status, metrics, and program effectiveness.
• Provide backup support for executive correspondence and records management.

Skills

Executive support

Correspondence management

SES interaction

DoD knowledge

MS Office suite

Technical writing

SharePoint proficiency

Records management

Staff coordination

Education

Bachelor’s degree in Business Administration / Communications / Public Administration

Tools

Microsoft Word

Excel

PowerPoint

Outlook

SharePoint

Job description

Job Title:

Executive Secretariat Program Manager, Publications and Issuances

Location:

Bethesda, MD (On-Site)

Company:

BLN24

About Us:

We find strength in teamwork-a better youisa better us
BLN24 is an award-winning Management Consulting Firm thatsupports the U.S. Federal Government in successfully achieving their mission and goals. Our service andsolutionsdelivery start with understanding each client’s end-state, and then seamlessly integrating within each Agency’s organization to improve and enhance strategic and technical operations and deployments.

Position Overview:

The Executive Secretariat Program Manager will serve as the central authority for the lifecycle management of WRNMMC publications and issuances. The position ensures that policies, administrative instructions, procedural documents, related forms, and executive products are properly developed, staffed, reviewed, approved, issued,maintained, and retired.This is an operational Executive Secretariat role, not simply a corporate contract-management position.

Key Responsibilities:

• Manage and execute the WRNMMC Publications and Issuances Program.

• Control the lifecycle of publications from development and staffing through approval, dissemination, periodic review, revision, supersession, cancellation, and archiving.

• Review publications for format, structure, clarity, enforceability, and compliance with DoD, DHA, and WRNMMC guidance.

• Ensure alignment among policies, procedures, instructions, and associated forms.

• Return incomplete or noncompliant documents with clear corrective guidance.

• Coordinate staffing across clinical, legal, safety, administrative, and leadership stakeholders.

• Track review cycles, aging actions, deadlines, and required updates.

• Maintain the authoritative WRNMMC publication repository.

• Manage version control, metadata, accessibility, availability, andrecordsdisposition.

• Develop templates, formatting standards, guidance, and training for WRNMMC directorates.

• Maintain a centralized publication and issuance tracking system.

• Report status, metrics, overdue actions, trends, and program effectiveness.

• Provide backup support for executive correspondence, records management, andformsmanagement during absences or surge periods.

Required Qualifications:

• Bachelor’s degree in Business Administration, Communications, Public Administration, ora relatedfield, or equivalent experience.

• At least five years of federal or military executive-level administrative andmanagement-supportexperience.

• Experiencemanaging official correspondence and task-tracking systems.

• Experience working with SES members, Flag Officers, GS-15 personnel, or comparable senior executives and theirstaffs.

• Knowledge of military command structures and organizational relationships.

• Knowledge of DoD and DHA correspondence andrecords-managementrequirements.

• Expertproficiencyin Microsoft Word, Excel, PowerPoint, and Outlook.

• Strong executive writing, editing, proofreading, analytical, and problem-solving skills.

• Ability to become proficient in the Government correspondence-tracking database and Executive Secretariat SharePoint portal within30 days.

Preferred Qualifications:

• PriorDoD, DHA, military treatment facility, or hospital Executive Secretaryat experience.

• Publications and issuancesprogram-managementexperience.

• Records, forms, correspondence, or policy-lifecycle management experience.

What BLN24 brings to the Game:

BLN24 benefits are game changing.We like our team to playhardand that means they need to be taken care of — physically, financially, and emotionally. We make sure to keep them in the game by giving them access to generous medical, dental, and vision plans.

• You can join one of the fastest growing companies headquartered in the Washington DC Metro Area. We give you the opportunity to work in different sectors, so you have thechance atvariety whilemaintainingstability.

• Flexibility at BLN24 allowseach individualthe opportunity to balance quality work and their personal lives.Depending on projects, we allow remote workingopportunitiesso you can always be in the game no matter where you call home.

BLN24 is an Equal Opportunity Employer.We believe people are our strength andunderstanddiverse talentsarekey to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law.In accordance withapplicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.