Executive Secretariat Program Manager - Publications & Issuances

Nalu Federal; Bethesda (MD); On-site; USD 110,000 - 140,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Pet insurance

Annual membership to Costco or Sam's

401K

...and much, much more!

Job summary

Nalu Federal is seeking an Executive Secretariat Program Manager (Publications & Issuances) to support the WRNMMC Executive Secretariat. The role oversees the lifecycle of publications, ensures compliance with DoD and DHA guidance, and coordinates reviews across multiple directorates.

The ideal candidate will have five years of executive administrative experience in a federal/military setting, strong written and oral communication skills, and proficiency with Microsoft Office and SharePoint.

Qualifications

• Bachelor's degree in Business Administration, Communications, Public Administration, or related field (or equivalent experience).
• Minimum five (5) years of executive-level administrative and management support in federal government or military environment, preferably at a senior executive level.
• Experience managing official correspondence and task-tracking systems for a senior-level office.
• Experience interacting with high-level officials (SES, Flag Officers, GS-15, industry executives) and staffs.
• Extensive knowledge of military command structures and DoW regulations affecting government administration.
• Proficiency in Microsoft Office Suite and ability to learn government tracking databases within 30 days.

Responsibilities

• Manage the WRNMMC Publications and Issuances Program within the Executive Secretariat.
• Oversee the full lifecycle of publications: development, coordination, review, approval, dissemination, review, and cancellation.
• Ensure publications comply with DoD, DHA, and WRNMMC guidance and align with forms and policies.
• Review publications for proper format, clarity, and enforceability; maintain version control and repository.
• Coordinate staffing and ensure required reviews (legal, safety, clinical, administrative).
• Provide training and support to directorates in publication development and revision.

Skills

Microsoft Office

Written communication

Oral communication

Analytical skills

Education

Bachelor's degree in Business Administration / Communications / Public Administration

Tools

SharePoint

Correspondence tracking database

Job description

You Will Receive a Comprehensive Benefits Package That Includes

• Health insurance
• Dental insurance
• Vision insurance
• Pet insurance
• Annual membership to Costco or Sam's
• 401K
• ...and much, much more!

Walter Reed National Military Medical Center is seeking a highly skilled Executive Secretariat Program Manager (Publications & Issuances) to support the Executive Secretariat. This position serves as the central authority for managing the lifecycle of WRNMMC publications and issuances and ensuring all policies, administrative instructions, and procedural documents are compliant, properly coordinated, and aligned with higher headquarters guidance.

Qualifications

• Bachelor's degree in Business Administration, Communications, Public Administration, or related field (or equivalent experience).
• A minimum of five (5) years of demonstrated experience providing executive-level administrative and management support within a federal government or military environment, preferably at a senior executive level.
• Demonstrated experience managing official correspondence and task-tracking systems for a senior-level office.
• Proven experience in an environment requiring interaction with high-level officials (e.g., SES, Flag Officers, GS-15, industry executives) and their staffs.
• Extensive knowledge of the military command structure, missions, and organizational relationships within the Department of War (DoW).
• In-depth knowledge of pertinent regulations and policies affecting government administration, including DoW/DHA correspondence management (e.g., DoD Manual 5110.04-M) and records management instructions.
• Expert proficiency in the use of office automation systems, including but not limited to, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• The contractor must be proficient in, or demonstrate the ability to become proficient within 30 days, the specific government-provided correspondence tracking database and the Executive Secretariat SharePoint portal system.
• Mastery of the English language, including grammar, sentence structure, and punctuation, for the purpose of drafting and editing executive-level documents.
• Superior written communication skills, with a demonstrated ability to draft, edit, and proofread a variety of executive-level products (e.g., talking papers, briefs, official responses) that are clear, concise, and require minimal revision.
• Excellent oral communication and interpersonal skills, with the ability to effectively communicate with personnel at all levels and build cooperative working relationships.
• Strong analytical and problem-solving skills, with the ability to evaluate administrative processes, identify issues, gather data, and draw logical conclusions.
• Experience within DoW, DHA, or Military Treatment Facility (MTF) environments preferred.

Key Responsibilities

• Manage and execute the WRNMMC Publications and Issuances Program within the Executive Secretariat.
• Oversee the full lifecycle of publications, including development, coordination, review, approval, dissemination, periodic review, and cancellation.
• Ensure all publications comply with DoD, DHA, and WRNMMC guidance.
• Review all publications for proper format, structure, clarity, and enforceability.
• Ensure alignment between policies, procedures, and associated forms.
• Return non-compliant or incomplete documents with corrective guidance.
• Coordinate staffing across WRNMMC directorates and stakeholders.
• Ensure required reviews (e.g. legal, safety, clinical, administrative) are completed.
• Track review cycles and enforce timely updates.
• Maintain the WRNMMC publications repository, ensuring all documents are current, properly version-controlled, and accessible.
• Ensure obsolete or superseded publications are archived or cancelled in accordance with records management policy.
• Develop templates, formatting standards, and guidance for WRNMMC publications.
• Provide training and direct support to directorates in the development and revision of publications and issuances.
• Maintain a centralized tracking system for all publications and issuances.
• Provide status updates, metrics, and trend analysis on publication reviews, overdue actions, and program effectiveness.
• Provide operational support across Executive Secretariat functions, including correspondence management, records management, and forms management, during periods of absence, surge operations, or as directed.

Nalu Federal is an Equal Opportunity Employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, marital status, sex (including pregnancy), gender identity or expression, age, disability, veteran status, sexual orientation, genetic information (family medical history), or any other status protected by federal, state or local laws. EEO/AA employer/Vet/Disabled.