Executive Secretariat Program Manager (Publications & Issuances)

Nucorevision, Inc; Bethesda (MD); On-site; USD 120,000 - 160,000; Full time

Job summary

NucoreVision Inc. seeks an Executive Secretariat Program Manager (Publications & Issuances) to support the Executive Secretariat.

You will manage the lifecycle of WRNMMC publications and issuances, ensuring alignment with higher headquarters guidance and DoD/DHA policies. Responsibilities include coordinating staff across WRNMMC directorates, reviewing documents for format and clarity, and maintaining a centralized publication repository with proper version control.

Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• 5+ years of executive-level administrative and management support in federal/military environments.
• Experience managing official correspondence for senior offices.
• Proven ability to interact with high-level officials and staff.

Responsibilities

• Manage the WRNMMC Publications and Issuances Program within the Executive Secretariat.
• Oversee the full lifecycle of publications from development to cancellation.
• Ensure publications comply with DoD, DHA, and WRNMMC guidance.
• Review publications for format, structure, clarity, and enforceability.
• Ensure alignment between policies, procedures, and forms.
• Return non-compliant or incomplete documents with corrective guidance.
• Coordinate staffing across WRNMMC directorates and stakeholders.
• Ensure required reviews (legal, safety, clinical, administrative) are completed.
• Track review cycles and enforce timely updates.
• Maintain the WRNMMC publications repository with current, version-controlled documents.
• Archive or cancel obsolete publications per records management policy.
• Develop templates and guidance for WRNMMC publications.
• Provide training and support to directorates in development and revision of publications and issuances.
• Maintain a centralized tracking system for all publications and issuances.
• Provide status updates, metrics, and trend analysis on publication reviews and program effectiveness.
• Provide operational support during absences or surge operations.

Skills

Executive support

MS Office Proficiency

Written communication

Oral communication

Attention to detail

Analytical skills

Regulatory knowledge

Education

Bachelor’s degree in Business Administration, Communications, Public Administration, or related field

Tools

SharePoint

Correspondence tracking database

Microsoft Office Suite

Job description

NucoreVision Inc. is seeking a highly skilled Executive Secretariat Program Manager (Publications & Issuances) to support the Executive Secretariat. This position serves as the central authority for managing the lifecycle of WRNMMC publications and issuances and ensuring all policies, administrative instructions, and procedural documents are compliant, properly coordinated, and aligned with higher headquarters guidance.

Qualifications:

• Bachelor’s degree in Business Administration, Communications, Public Administration, or related field (or equivalent experience).
• A minimum of five (5) years of demonstrated experience providing executive-level administrative and management support within a federal government or military environment, preferably at a senior executive level.
• Demonstrated experience managing official correspondence and task-tracking systems for a senior-level office.
• Proven experience in an environment requiring interaction with high-level officials (e.g., SES, Flag Officers, GS-15, industry executives) and their staffs.
• Extensive knowledge of the military command structure, missions, and organizational relationships within the Department of War (DoW).
• In-depth knowledge of pertinent regulations and policies affecting government administration, including DoW/DHA correspondence management (e.g., DoD Manual 5110.04-M) and records management instructions.
• Expert proficiency in the use of office automation systems, including but not limited to Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• The contractor must be proficient in or demonstrate the ability to become proficient within 30 days, the specific government-provided correspondence tracking database and the Executive Secretariat SharePoint portal system.
• Mastery of the English language, including grammar, sentence structure, and punctuation, for the purpose of drafting and editing executive-level documents.
• Superior written communication skills, with a demonstrated ability to draft, edit, and proofread a variety of executive-level products (e.g., talking papers, briefs, official responses) that are clear, concise, and require minimal revision.
• Excellent oral communication and interpersonal skills, with the ability to effectively communicate with personnel at all levels and build cooperative working relationships.
• Strong analytical and problem‑solving skills, with the ability to evaluate administrative processes, identify issues, gather data, and draw logical conclusions.
• Experience within DoW, DHA, or Military Treatment Facility (MTF) environments preferred.

Key Responsibilities:

• Manage and execute the WRNMMC Publications and Issuances Program within the Executive Secretariat.
• Oversee the full lifecycle of publications, including development, coordination, review, approval, dissemination, periodic review, and cancellation.
• Ensure all publications comply with DoD, DHA, and WRNMMC guidance.
• Review all publications for proper format, structure, clarity, and enforceability.
• Ensure alignment between policies, procedures, and associated forms.
• Return non‑compliant or incomplete documents with corrective guidance.
• Coordinate staffing across WRNMMC directorates and stakeholders.
• Ensure required reviews (e.g. legal, safety, clinical, administrative) are completed.
• Track review cycles and enforce timely updates.
• Maintain the WRNMMC publications repository, ensuring all documents are current, properly version‑controlled, and accessible.
• Ensure obsolete or superseded publications are archived or cancelled in accordance with records management policy.
• Develop templates, formatting standards, and guidance for WRNMMC publications.
• Provide training and direct support to directorates in the development and revision of publications and issuances.
• Maintain a centralized tracking system for all publications and issuances.
• Provide status updates, metrics, and trend analysis on publication reviews, overdue actions, and program effectiveness.
• Provide operational support across Executive Secretariat functions, including correspondence management, records management, and forms management, during periods of absence, surge operations, or as directed.

General Requirements:

• The contractor’s organization shall be structured to effectively execute PWS tasks.
• The contractor shall identify a single point of contact for each major PWS task.
• The contractor shall manage all work required under this PWS.

Management Requirements:

• Maintain a stable workforce.
• Ensure 100% of vacant positions are filled with qualified personnel within 30 working days.
• To assist government in monitoring, provide current roster with on board date and qualification.
• Develop and maintain a customer focused culture that delivers high-quality performance.
• Ensure all personnel meet or exceed PWS qualification requirements.
• Respond to Contracting Officer and Contracting Officer’s Representative inquiries in a timely manner.
• Perform timely corrective action for identified contract discrepancies