Program Manager- Publications & Issuances

B&P Solutions, LLC; Bethesda (MD); On-site; USD 90,000 - 130,000; Full time

Job summary

B&P Solutions, LLC is seeking an experienced Program Manager to operate independently in a high-tempo, deadline-driven environment supporting the Defense Health Agency and Walter Reed National Military Medical Center in Bethesda, MD.

This on-site role governs the Publications and Issuances lifecycle, ensuring compliance with DoD guidance and coordination across leadership offices. Responsibilities include development, reviews, approvals, dissemination, and archiving of publications and forms.

Qualifications

• Bachelor's degree or equivalent experience in a relevant field.
• Five+ years of executive-level administrative/management support in government or military.
• Experience managing official correspondence and task-tracking for a senior office.
• Experience interacting with SES, Flag Officers, GS-15, and executives and staff.

Responsibilities

• Manage the WRNMMC Publications and Issuances Program within the Executive Secretariat.
• Oversee full lifecycle of publications: development, coordination, review, approval, dissemination, review, cancellation.
• Ensure publications comply with DoD, DHA, and WRNMMC guidance.
• Review documents for format, structure, clarity, and enforceability.
• Coordinate staffing across WRNMMC directorates and stakeholders.
• Ensure required reviews (legal, safety, clinical, admin) are completed.
• Maintain publications repository with version control and archiving.
• Provide training and support to directorates on publications.

Skills

Executive support

Policy coordination

Documentation management

Stakeholder coordination

Writing & editing

Microsoft Office

SharePoint

Education

Bachelor's degree in Business Administration, Communications, Public Administration, or related field

Tools

Microsoft Office Suite

Executive Secretariat SharePoint portal

Job description

B&P Solutions, LLC is seeking an experienced Program Manager who can operate independently in a high-tempo, deadline-driven environment supporting Defense Health Agency, Hospital Communications and Executive Secretariat Support Services at Walter Reed National Military Medical Center. This position serves as the central authority for managing the lifecycle of WRNMMC publications and issuances and ensuring all policies, administrative instructions, and procedural documents are compliant, properly coordinated, and aligned with higher headquarters guidance. This position is performed on-site at Walter Reed National Military Medical Center, 8901 Rockville Pike, Bethesda, Maryland 20889, unless otherwise authorized by the Government.

Responsibilities include, but are not limited to:

• Manage and execute the WRNMMC Publications and Issuances Program within the Executive Secretariat.
• Oversee the full lifecycle of publications, including development, coordination, review, approval, dissemination, periodic review, and cancellation.
• Ensure all publications comply with DoD, DHA, and WRNMMC guidance.
• Review all publications for proper format, structure, clarity, and enforceability.
• Ensure alignment between policies, procedures, and associated forms.
• Return non-compliant or incomplete documents with corrective guidance.
• Coordinate staffing across WRNMMC directorates and stakeholders.
• Ensure required reviews (e.g. legal, safety, clinical, administrative) are completed.
• Track review cycles and enforce timely updates.
• Maintain the WRNMMC publications repository, ensuring all documents are current, properly version-controlled, and accessible.
• Ensure obsolete or superseded publications are archived or cancelled in accordance with records management policy.
• Develop templates, formatting standards, and guidance for WRNMMC publications.
• Provide training and direct support to directorates in the development and revision of publications and issuances.
• Maintain a centralized tracking system for all publications and issuances.
• Provide status updates, metrics, and trend analysis on publication reviews, overdue actions, and program effectiveness.
• Provide operational support across Executive Secretariat functions, including correspondence management, records management, and forms management, during periods of absence, surge operations, or as directed.

Basic Qualifications:

• Bachelor's degree in Business Administration, Communications, Public Administration, or related field (or equivalent experience).
• A minimum of five (5) years of demonstrated experience providing executive-level administrative and management support within a federal government or military environment, preferably at a senior executive level.
• Demonstrated experience managing official correspondence and task-tracking systems for a senior-level office.
• Proven experience in an environment requiring interaction with high-level officials (e.g., SES, Flag Officers, GS-15, industry executives) and their staffs.
• Extensive knowledge of the military command structure, missions, and organizational relationships within the Department of War (DoW).
• In-depth knowledge of pertinent regulations and policies affecting government administration, including DoW/DHA correspondence management (e.g., DoD Manual 5110.04-M) and records management instructions.
• Expert proficiency in the use of office automation systems, including but not limited to Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Must be proficient in, or demonstrate the ability to become proficient within 30 days, the specific government-provided correspondence tracking database and the Executive Secretariat SharePoint portal system.
• Mastery of the English language, including grammar, sentence structure, and punctuation, for the purpose of drafting and editing executive-level documents.
• Superior written communication skills, with a demonstrated ability to draft, edit, and proofread a variety of executive-level products (e.g., talking papers, briefs, official responses) that are clear, concise, and require minimal revision.
• Excellent oral communication and interpersonal skills, with the ability to effectively communicate with personnel at all levels and build cooperative working relationships.
• Strong analytical and problem-solving skills, with the ability to evaluate administrative processes, identify issues, gather data, and draw logical conclusions.
• Must be available for occasional support outside normal duty hours during contingency activations or exercises, as required by the contract.

Preferred Qualifications:

• Experience within DoW, DHA, or Military Treatment Facility (MTF) environments preferred.