Executive Secretariat Program Manager - Publications & Issuances

Nashville Public Radio; Bethesda (MD); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

401K

Annual Costco/Sam's club membership

Job summary

Walter Reed National Military Medical Center seeks an Executive Secretariat Program Manager (Publications & Issuances) to oversee the lifecycle of official publications and issuances. You will ensure compliance with DoD/DHA guidance and coordinate with high-level officials and staff to maintain accurate, timely documents.

Qualifications include a Bachelor's degree and 5+ years of executive-level support in a federal/military environment, with strong writing and communication skills.

Qualifications

• Bachelor's degree or equivalent experience.
• 5+ years executive-level administrative support in federal government or military.
• Experience managing official correspondence and task-tracking for senior offices.
• Experience interacting with SES, Flag Officers, GS-15, executives.
• Knowledge of DoD/DoW regulations and records management.

Responsibilities

• Manage WRNMMC Publications and Issuances Program lifecycle.
• Oversee development, coordination, review, approval, dissemination, and archiving of publications.
• Ensure compliance with DoD, DHA, and WRNMMC guidance.
• Review publications for format, structure, clarity, and enforceability.
• Coordinate staffing across directorates and ensure required reviews are completed.
• Maintain centralized tracking system and publication repository.
• Provide training and support for directorates on publications.
• Provide status updates and analytics on publication reviews and program effectiveness.

Skills

Executive support

Stakeholder management

Written communication

Oral communication

Analytical skills

DoD/DoW knowledge

Editing/proofreading

Public administration knowledge

Education

Bachelor's degree in Business Administration, Communications, Public Administration, or related field

Tools

Microsoft Office Suite

SharePoint

Job description

Executive Secretariat Program Manager - Publications & Issuances

Nalu Federal is a subsidiary company of the Kanaka Foundation - An NHO who's mission is to support Native Hawaiians.

You will receive a comprehensive benefits package that includes:

• Health insurance
• Vision insurance
• Annual membership to Costco or Sam's
• 401K
• ...and much, much more!

Walter Reed National Military Medical Center is seeking a highly skilled Executive Secretariat Program Manager (Publications & Issuances) to support the Executive Secretariat. This position serves as the central authority for managing the lifecycle of WRNMMC publications and issuances and ensuring all policies, administrative instructions, and procedural documents are compliant, properly coordinated, and aligned with higher headquarters guidance.

Qualifications:

• Bachelor's degree in Business Administration, Communications, Public Administration, or related field (or equivalent experience).
• A minimum of five (5) years of demonstrated experience providing executive-level administrative and management support within a federal government or military environment, preferably at a senior executive level.
• Demonstrated experience managing official correspondence and task-tracking systems for a senior-level office.
• Proven experience in an environment requiring interaction with high-level officials (e.g., SES, Flag Officers, GS-15, industry executives) and their staffs.
• Extensive knowledge of the military command structure, missions, and organizational relationships within the Department of War (DoW).
• In-depth knowledge of pertinent regulations and policies affecting government administration, including DoW/DHA correspondence management (e.g., DoD Manual 5110.04-M) and records management instructions.
• Expert proficiency in the use of office automation systems, including but not limited to, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• The contractor must be proficient in, or demonstrate the ability to become proficient within 30 days, the specific government-provided correspondence tracking database and the Executive Secretariat SharePoint portal system.
• Mastery of the English language, including grammar, sentence structure, and punctuation, for the purpose of drafting and editing executive-level documents.
• Superior written communication skills, with a demonstrated ability to draft, edit, and proofread a variety of executive-level products (e.g., talking papers, briefs, official responses) that are clear, concise, and require minimal revision.
• Excellent oral communication and interpersonal skills, with the ability to effectively communicate with personnel at all levels and build cooperative working relationships.
• Strong analytical and problem-solving skills, with the ability to evaluate administrative processes, identify issues, gather data, and draw logical conclusions.
• Experience within DoW, DHA, or Military Treatment Facility (MTF) environments preferred.

Key Responsibilities:

• Manage and execute the WRNMMC Publications and Issuances Program within the Executive Secretariat.
• Oversee the full lifecycle of publications, including development, coordination, review, approval, dissemination, periodic review, and cancellation.
• Ensure all publications comply with DoD, DHA, and WRNMMC guidance.
• Review all publications for proper format, structure, clarity, and enforceability.
• Ensure alignment between policies, procedures, and associated forms.
• Return non-compliant or incomplete documents with corrective guidance.
• Coordinate staffing across WRNMMC directorates and stakeholders.
• Ensure required reviews (e.g. legal, safety, clinical, administrative) are completed.
• Track review cycles and enforce timely updates.
• Maintain the WRNMMC publications repository, ensuring all documents are current, properly version-controlled, and accessible.
• Ensure obsolete or superseded publications are archived or cancelled in accordance with records management policy.
• Develop templates, formatting standards, and guidance for WRNMMC publications.
• Provide training and direct support to directorates in the development and revision of publications and issuances.
• Maintain a centralized tracking system for all publications and issuances.
• Provide status updates, metrics, and trend analysis on publication reviews, overdue actions, and program effectiveness.
• Provide operational support across Executive Secretariat functions, including correspondence management, records management, and forms management, during periods of absence, surge operations, or as directed.

Nalu Federal is an Equal Opportunity Employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, marital status, sex (including pregnancy), gender identity or expression, age, disability, veteran status, sexual orientation, genetic information (family medical history), or any other status protected by federal, state or local laws. EEO/AA employer/Vet/Disabled.