Executive Secretariat Program Manager – Bethesda, MD

Fidelity Partners Services; Bethesda (MD); On-site; USD 76,000 - 108,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Career growth

Competitive compensation

Job summary

Fidelity Partners seeks an Executive Secretariat Program Manager to lead the Publications & Issuances program at Walter Reed National Military Medical Center in Bethesda, MD. This onsite role coordinates document development, reviews, and compliance for high-level executive communications and records management.

The ideal candidate has five years of federal/military support experience, strong MS Office/SharePoint skills, and proven program-management abilities.

Qualifications

• Bachelor's degree or equivalent in a related field or qualifying experience.
• Minimum of five (5) years of executive-level Federal or military support experience.
• Experience with correspondence management and task-tracking systems.
• Knowledge of DoD administrative processes and DoD/War Department workflows.
• Proficiency with Microsoft Office applications.
• Experience with government databases and SharePoint.
• Strong program-management, organizational, and document-control skills.
• Experience coordinating high-level reviews and approvals.
• Strong written and verbal communication skills.

Responsibilities

• Manage the Publications & Issuances Program.
• Oversee the full lifecycle of official publications and issuances.
• Coordinate document development, staffing, reviews, and approvals.
• Ensure compliance with applicable policies, procedures, and requirements.
• Track publications, issuances, correspondence, and related actions.
• Maintain document repositories and version-control processes.
• Manage records, archives and retention activities.
• Develop and maintain templates and standardized documentation.
• Provide guidance and training related to publications and issuances processes.
• Develop metrics, reports, and program-status information.
• Provide surge support for executive-level correspondence, records, forms, and related activities.
• Coordinate with senior leadership and stakeholders to ensure timely completion.

Skills

Program management

Written & verbal communication

Organizational skills

Documentation control

Cross-agency coordination

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

SharePoint

Government databases

Job description

Executive Secretariat Program Manager – Publications & Issuances – Bethesda, MD

Work Location

Walter Reed National Military Medical Center (WRNMMC)

Bethesda, Maryland

This position is expected to be performed onsite at WRNMMC.

Position Details

• Citizenship Requirements: Must be a U.S. Citizen.
• Clearance Requirements: Unclassified position. Must satisfy TIER II/non-critical sensitive background investigation/suitability requirements and CAC/network access requirements, as applicable.
• Type of Employment: Full-Time
• Positions Available: 1 FTE
• Period of Performance: Base Period: September 1, 2026 – August 31, 2027, with potential option periods.
• Estimate Pay: $66.49 per hour
• Paid Time Off per Year: Up to 80 hours per year, occurring on day one.
• Sick Leave per Year: Up to 56 hours per year, occurring on day one.
• Paid Federal Holidays: Eleven (11) Paid Federal Holidays

Working Hours

Working hours are typically 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding Federal holidays and authorized Federal facility closures. Working hours are subject to change at the base's discretion. Occasional after-hours support may be required for contingency operations, exercises, or other mission requirements.

Summary Of Duties

The Executive Secretariat Program Manager – Publications & Issuances will manage the Publications & Issuances Program and associated document lifecycle activities supporting Walter Reed National Military Medical Center.

The Program Manager will oversee document development, coordination, review, compliance, tracking, repository management, version control, archiving, templates, training, metrics, and related Executive Secretariat functions. The position may also provide surge support for Executive Secretariat correspondence, records, forms, and related administrative requirements.

Qualifications

(Copies of all applicable certifications and resumes must be forwarded with your application.)

• Bachelor's degree in Business Administration, Communications, Public Administration, or a related field, or equivalent qualifying experience.
• Minimum of five (5) years of executive-level Federal and/or military support experience.
• Experience with correspondence management and task-tracking systems.
• Knowledge of Department of War/Department of Defense and Defense Health Agency administrative processes, as applicable.
• Proficiency with Microsoft Office applications.
• Experience with government databases and SharePoint.
• Strong program-management, organizational, and document-control skills.
• Experience coordinating high-level reviews and approvals.
• Strong written and verbal communication skills.

Duties And Responsibilities

• Manage the Publications & Issuances Program.
• Oversee the full lifecycle of official publications and issuances.
• Coordinate document development, staffing, reviews, and approvals.
• Ensure compliance with applicable policies, procedures, and organizational requirements.
• Track publications, issuances, correspondence, and related actions.
• Maintain document repositories and version-control processes.
• Manage records, archives and document-retention activities.
• Develop and maintain templates and standardized documentation.
• Provide guidance and training related to publications and issuances processes.
• Develop metrics, reports, and program-status information.
• Provide surge support for Executive Secretariat correspondence, records, forms, and related activities.
• Coordinate with senior leadership, subject matter experts, and organizational stakeholders.
• Maintain accurate documentation and support timely completion of executive-level requirements.

COMPENSATION AND BENEFITS

• Competitive Compensation package
• Comprehensive benefits including medical, dental and vision options.
• Outstanding career growth potential.

ABOUT US

Fidelity Partners is an Inc. 5000, USA company that provides medical, technical, logistical, and administrative services to the federal government and commercial Clients across the country. Fidelity offers competitive salaries and benefits packages.

Qualified applicants are encouraged to learn more about us at www.fidelitypartners.org or call us at [phone] or Join our Team.

Fidelity Partners provides equal employment without regard to race, color, religion, sex, national origin, age, disability, or in accordance with applicable federal, state, and local laws (EoE).