EXECUTIVE SECRETARIAT PROGRAM MANAGER - PUBLICATIONS & ISSUANCES

Artemis Arc; Bethesda (MD); On-site; USD 110,000 - 150,000; Full time

Job summary

Artemis is seeking an Executive Secretariat Program Manager (Publications & Issuances) to support WRNMMC. This role oversees lifecycle management of publications, ensuring DoW/DHA compliance, coordination across directorates, and timely reviews.

It requires proactive problem solving and executive-level administrative expertise in a federal/military setting. Onsite in Bethesda, MD; contingent hire with client approval and security requirements.

Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• 5+ years of executive-level administrative support in federal or military environments.
• Experience managing official correspondence and task-tracking for senior officials.
• Ability to interact with SES, Flag Officers, GS-15, and executives.
• Knowledge of DoW/DHA regulations and records management.

Responsibilities

• Manage the Publications and Issuances Program lifecycle within the Executive Secretariat.
• Coordinate reviews and ensure alignment with DoW/DHA/WRNMMC guidance.
• Maintain repository, version control, and archiving of publications.
• Provide training and templates for publication creation and revision.
• Track metrics, provide status updates, and support Secretariat functions during surges.

Skills

Executive support

Publications management

Policy compliance

DoD/military communications

High-level liaison

MS Office Suite

Analytical reasoning

Education

Bachelor’s degree in Business Administration/Communications/Public Administration

Tools

SharePoint

Records management systems

Job description

Requisition ID

2026-4581

Job Summary

Artemis is seeking a highly skilled Executive Secretariat Program Manager (Publications & Issuances) to support Hospital Communications and Executive Secretariat Support Services at the Walter Reed National Military Medical Center (WRNMMC). This position serves as the central authority for managing the lifecycle of WRNMMC publications and issuances, ensuring all policies, administrative instructions, and procedural documents are compliant, properly coordinated, and aligned with higher headquarters guidance. The Program Manager plays a critical role in maintaining executive awareness, enabling timely decision-making, and enforcing standardized communication practices across WRNMMC directorates.

This role requires a self-starter, proactive problem solver and action-oriented team player with previous experience in executive-level administrative support, correspondence management, or publications program management within a federal or military environment. This position needs an individual that is committed to providing superior service, poised under pressure and has a positive and flexible attitude.

This is a contingent hire position.

Offers will be contingent upon client approval and the ability to meet security requirements.

Onsite work in Bethesda, Maryland will be required.

Primary Responsibilities

• Manage and execute the WRNMMC Publications and Issuances Program within the Executive Secretariat.
• Oversee the full lifecycle of publications, including development, coordination, review, approval, dissemination, periodic review, and cancellation.
• Ensure all publications comply with Department of War (DoW), Defense Health Agency (DHA), and WRNMMC guidance.
• Review all publications for proper format, structure, clarity, and enforceability, and ensure alignment between policies, procedures, and associated forms.
• Return non-compliant or incomplete documents with corrective guidance.
• Coordinate staffing across WRNMMC directorates and stakeholders, and ensure required reviews (e.g., legal, safety, clinical, administrative) are completed.
• Track review cycles and enforce timely updates.
• Maintain the WRNMMC publications repository, ensuring all documents are current, properly version-controlled, and accessible.
• Ensure obsolete or superseded publications are archived or cancelled in accordance with records management policy.
• Develop templates, formatting standards, and guidance for WRNMMC publications.
• Provide training and direct support to directorates in the development and revision of publications and issuances.
• Maintain a centralized tracking system for all publications and issuances.
• Provide status updates, metrics, and trend analysis on publication reviews, overdue actions, and program effectiveness.
• Provide operational support across Executive Secretariat functions, including correspondence management, records management, and forms management, during periods of absence, surge operations, or as directed.

Minimum Qualifications

• Bachelor’s degree in Business Administration, Communications, Public Administration, or a related field (or equivalent experience).
• 5 years of demonstrated experience providing executive-level administrative and management support within a federal government or military environment, preferably at a senior executive level.
• Demonstrated experience managing official correspondence and task-tracking systems for a senior-level office.
• Proven experience in an environment requiring interaction with high-level officials (e.g., SES, Flag Officers, GS-15, industry executives) and their staffs.
• Extensive knowledge of the military command structure, missions, and organizational relationships within the DoW.
• In-depth knowledge of pertinent regulations and policies affecting government administration, including DoW/DHA correspondence management (e.g., DoD Manual 5110.04-M) and records management instructions.
• Expert proficiency in the use of office automation systems, including but not limited to Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficient in, or able to become proficient within 30 days in, the government-provided correspondence tracking database and the Executive Secretariat SharePoint portal system.
• Mastery of the English language, including grammar, sentence structure, and punctuation, for the purpose of drafting and editing executive-level documents.
• Superior written communication skills, with a demonstrated ability to draft, edit, and proofread executive-level products (e.g., talking papers, briefs, official responses) that are clear, concise, and require minimal revision.
• Excellent oral communication and interpersonal skills, with the ability to effectively communicate with personnel at all levels and build cooperative working relationships.
• Strong analytical and problem-solving skills, with the ability to evaluate administrative processes, identify issues, gather data, and draw logical conclusions.
• Experience within DoW, DHA, or Military Treatment Facility (MTF) environments preferred.
• Ability to obtain and maintain a public trust clearance (Tier II, non-critical sensitive position).
• Legal authorization to work in the U.S.

Desired Qualifications

• Strong critical thinking, analytical and time management skills.
• Proven ability to organize, prioritize and work well with others.
• Ability to communicate thoughts, ideas and solutions logically both written and orally.
• Ability to stay calm under pressure and in a fast-paced environment.
• Ability to receive feedback from clients and implement changes quickly and effectively.
• Ability to get up to speed quickly on complex issues.
• Desire to work in a fast-paced, rapidly evolving environment.