Executive Secretariat Program Manager (Publications and Issuances)

TJFACT; Bethesda (MD); Sur place; USD 125 000 - 140 000; Plein temps

Avantages offerts par ce poste

Medical, Dental, and Vision Insurance

401(k) with Company Match

Paid Time Off

Paid Holidays

Short-Term and Long-Term Disability

Résumé du poste

TJFACT is seeking an Executive Secretariat Program Manager (Publications & Issuances) to support the WRNMMC in Bethesda, MD. This role leads the Publications and Issuances program, overseeing lifecycle from creation through review, approval, and archiving in a highly structured federal environment.

The ideal candidate has federal/military executive-level admin experience, strong written communication, and proven ability coordinating reviews with legal, safety, clinical, and administrative teams.

Qualifications

• Bachelor’s degree in a related field or equivalent experience.
• Five+ years of executive-level administrative and management support in a federal government or military environment.
• Experience managing official correspondence, task-tracking, publications, or related executive processes.
• Experience working with SES, Flag Officers, GS-15 personnel, or equivalent.
• Extensive knowledge of DoW and related regulations/policies.
• Proficiency with Microsoft Office Suite.
• Ability to learn government tracking systems and SharePoint within 30 days.
• Excellent English grammar, editing, and drafting skills.
• Strong communication and stakeholder-management skills.
• Analytical and problem-solving abilities.

Responsabilités

• Manage and oversee the WRNMMC Publications and Issuances Program lifecycle.
• Coordinate publication staff and reviews across directorates and required reviews.
• Ensure compliance with DoW, DHA, and WRNMMC guidance and policies.
• Maintain repository, version control, and archiving of publications.
• Develop templates, standards, and guidance for publications and issuances.
• Provide training and guidance to directorates on publications management.

Connaissances

Executive Secretariat

Program management

Written communication

Publications management

Records management

Formation

Bachelor’s degree or equivalent experience

Outils

Microsoft Office Suite

SharePoint

Description du poste

Executive Secretariat Program Manager (Publications and Issuances)

Job Category: Default

Requisition Number: EXECU001625

• Posted : October 28, 2026
• Full-Time
• On-site

Locations

Showing 1 location

DHA - Walter Reed National Military Medical Center
Bethesda, MD 20889, USA

Description

Executive Secretariat Program Manager (Publications & Issuances)

Walter Reed National Military Medical Center (WRNMMC)

Bethesda, MD | Onsite | Full-Time

Salary Range: $125,000 - $140,000

About Us

Totally Joined for Achieving Collaborative Techniques (TJFACT) is a minority-owned, Service-Disabled Veteran-Owned Small Business (SDVOSB) delivering mission-focused professional services and technology solutions to the U.S. Government. Our teams support critical federal missions through collaboration, innovation, and operational excellence while building lasting partnerships with our customers, employees, and industry partners.

About this Position

TJFACT is seeking an experienced Executive Secretariat Program Manager (Publications & Issuances) to support the Executive Secretariat at Walter Reed National Military Medical Center (WRNMMC) in Bethesda, MD. This position serves as the central authority for managing the WRNMMC Publications and Issuances Program and overseeing the lifecycle of organizational policies, administrative instructions, procedures, and related documentation.

The ideal candidate will bring strong federal or military executive-level administrative and program management experience, exceptional written communication skills, and demonstrated expertise managing official correspondence, publications, records, and task-tracking processes within a highly structured environment.

Please note: This position is being recruited in support of a proposal effort. Any offer of employment is contingent upon contract award and successful completion of all pre-employment requirements.

Key Responsibilities

• Manage and execute the WRNMMC Publications and Issuances Program within the Executive Secretariat.
• Oversee the full lifecycle of publications and issuances, including development, coordination, review, approval, dissemination, periodic review, revision, and cancellation.
• Ensure publications comply with applicable DoW, DHA, and WRNMMC guidance, policies, and administrative requirements.
• Review publications for proper format, structure, clarity, consistency, and enforceability; identify deficiencies and provide corrective guidance.
• Ensure alignment among organizational policies, procedures, associated forms, and supporting documentation.
• Coordinate publication staffing and review across WRNMMC directorates, leadership, and stakeholders, including required legal, safety, clinical, and administrative reviews.
• Track review and approval cycles, monitor suspense dates, and facilitate timely completion of required updates and actions.
• Maintain the WRNMMC publications repository, ensuring documents are current, accessible, appropriately maintained, and properly version-controlled.
• Ensure obsolete and superseded publications are archived or cancelled in accordance with applicable records management requirements.
• Develop and maintain publication templates, formatting standards, processes, and guidance.
• Provide training, technical guidance, and direct support to WRNMMC directorates in the development, revision, coordination, and management of publications and issuances.
• Maintain centralized tracking for publications and issuances and provide leadership with status updates, metrics, trend analysis, overdue-action reporting, and assessments of program effectiveness.
• Support Executive Secretariat correspondence management, records management, forms management, and related operational functions during surge periods, staff absences, or as directed.

Required Qualifications

• Bachelor’s degree in Business Administration, Communications, Public Administration, or a related field, or equivalent experience.
• Minimum of five (5) years of demonstrated experience providing executive-level administrative and management support within a federal government or military environment.
• Demonstrated experience managing official correspondence, task-tracking systems, publications, or related executive-level administrative processes.
• Experience working with senior-level officials and their staffs, including SES, Flag Officers, GS-15 personnel, or comparable senior executives.
• Extensive knowledge of military command structures, missions, and organizational relationships within the Department of War (DoW).
• Knowledge of applicable government administrative regulations and policies, including DoW/DHA correspondence and records management requirements.
• Expert proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to become proficient within 30 days in government-provided correspondence tracking systems and the Executive Secretariat SharePoint portal.
• Exceptional command of English grammar, sentence structure, punctuation, editing, and proofreading.
• Demonstrated ability to draft and edit clear, concise executive-level products, including talking papers, briefs, official responses, and related correspondence requiring minimal revision.
• Excellent oral communication, interpersonal, stakeholder coordination, and relationship-management skills.
• Strong analytical and problem-solving skills with the ability to evaluate administrative processes, identify issues, analyze information, and develop appropriate recommendations.

Preferred Qualifications

• Experience supporting the Department of War (DoW), Defense Health Agency (DHA), or a Military Treatment Facility (MTF).
• Experience supporting a senior-level federal or military Executive Secretariat.
• Familiarity with DoD Manual 5110.04-M and related correspondence management requirements.
• Experience with federal records management, forms management, publications management, and SharePoint-based tracking or repository systems.

Compensation

The anticipated salary range for this position is $125,000 - $140,000 annually. Final compensation will be determined based on qualifications, experience, contractual requirements, and other job-related factors.

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off
• Paid Holidays
• Short-Term and Long-Term Disability Insurance
• Employee Assistance Program (EAP)

TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability, or any other status protected by applicable federal, state, or local law. We reserve the right to modify or revise job descriptions, in whole or in part. Reasonable accommodations will be made in accordance with applicable law.

Qualifications

Education

Required

Bachelors or better.

Experience

Required

Extensive knowledge of military command structures, missions, and organizational relationships within the Department of War (DoW).

Experience working with senior-level officials and their staffs, including SES, Flag Officers, GS-15 personnel, or comparable senior executives.

Demonstrated experience managing official correspondence, task-tracking systems, publications, or related executive-level administrative processes.

5-8 years:

Demonstrated experience providing executive-level administrative and management support within a federal government or military environment

Preferred

Experience supporting a senior-level federal or military Executive Secretariat.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.