Executive Secretariat Program Manager (Publications and Issuances)

TJFACT LLC - Totally Joined for Achieving Collaborative Techniques; Bethesda (MD); On-site; USD 125,000 - 140,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Match

Paid Time Off

Paid Holidays

Disability Insurance

EAP

Job summary

TJFACT is seeking an Executive Secretariat Program Manager (Publications & Issuances) to support WRNMMC in Bethesda, MD. You will lead the Publications and Issuances program, manage official correspondence, and supervise documentation lifecycle in a highly structured federal environment.

The role requires strong written communication, organizational leadership, and the ability to coordinate among directorates, legal, safety, and administrative reviews.

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• 5+ years of executive-level administrative support in federal or military settings.
• Experience managing official correspondence, publications, and task tracking.
• Experience with senior officials (SES, Flag Officers, GS-15) or equivalents.
• Knowledge of military command structures and DoW/DHA policies.
• Proficiency with MS Office and government recordkeeping tools.

Responsibilities

• Manage the WRNMMC Publications and Issuances Program within the Executive Secretariat.
• Oversee lifecycle of publications from development to cancellation.
• Ensure compliance with DoW, DHA, and WRNMMC guidance.
• Review publications for format, clarity, and accuracy; provide guidance.
• Coordinate staffing and reviews across directorates and stakeholders.
• Track review cycles and maintain central publications repository.
• Develop templates and formatting standards; provide training and guidance.

Skills

Executive-level support

MS Office (Word, Excel, PowerPoint,Out

SharePoint proficiency

Education

Bachelor's degree in Business Administration / Communications / Public Administration

Tools

Microsoft Office Suite

SharePoint

Job description

Executive Secretariat Program Manager (Publications & Issuances)

Walter Reed National Military Medical Center (WRNMMC)

Bethesda, MD | Onsite | Full-Time

Salary Range: $125,000 - $140,000

Totally Joined for Achieving Collaborative Techniques (TJFACT) is a minority-owned, Service-Disabled Veteran-Owned Small Business (SDVOSB) delivering mission-focused professional services and technology solutions to the U.S. Government. Our teams support critical federal missions through collaboration, innovation, and operational excellence while building lasting partnerships with our customers, employees, and industry partners.

About This Position

TJFACT is seeking an experienced Executive Secretariat Program Manager (Publications & Issuances) to support the Executive Secretariat at Walter Reed National Military Medical Center (WRNMMC) in Bethesda, MD. This position serves as the central authority for managing the WRNMMC Publications and Issuances Program and overseeing the lifecycle of organizational policies, administrative instructions, procedures, and related documentation.

The ideal candidate will bring strong federal or military executive-level administrative and program management experience, exceptional written communication skills, and demonstrated expertise managing official correspondence, publications, records, and task-tracking processes within a highly structured environment.

Please note: This position is being recruited in support of a proposal effort. Any offer of employment is contingent upon contract award and successful completion of all pre-employment requirements.

Key Responsibilities

• Manage and execute the WRNMMC Publications and Issuances Program within the Executive Secretariat.


• Oversee the full lifecycle of publications and issuances, including development, coordination, review, approval, dissemination, periodic review, revision, and cancellation.


• Ensure publications comply with applicable DoW, DHA, and WRNMMC guidance, policies, and administrative requirements.


• Review publications for proper format, structure, clarity, consistency, and enforceability; identify deficiencies and provide corrective guidance.


• Ensure alignment among organizational policies, procedures, associated forms, and supporting documentation.


• Coordinate publication staffing and review across WRNMMC directorates, leadership, and stakeholders, including required legal, safety, clinical, and administrative reviews.


• Track review and approval cycles, monitor suspense dates, and facilitate timely completion of required updates and actions.


• Maintain the WRNMMC publications repository, ensuring documents are current, accessible, appropriately maintained, and properly version-controlled.


• Ensure obsolete and superseded publications are archived or cancelled in accordance with applicable records management requirements.


• Develop and maintain publication templates, formatting standards, processes, and guidance.


• Provide training, technical guidance, and direct support to WRNMMC directorates in the development, revision, coordination, and management of publications and issuances.


• Maintain centralized tracking for publications and issuances and provide leadership with status updates, metrics, trend analysis, overdue-action reporting, and assessments of program effectiveness.


• Support Executive Secretariat correspondence management, records management, forms management, and related operational functions during surge periods, staff absences, or as directed.

Required Qualifications

• Bachelor’s degree in Business Administration, Communications, Public Administration, or a related field, or equivalent experience.


• Minimum of five (5) years of demonstrated experience providing executive-level administrative and management support within a federal government or military environment.


• Demonstrated experience managing official correspondence, task-tracking systems, publications, or related executive-level administrative processes.


• Experience working with senior-level officials and their staffs, including SES, Flag Officers, GS-15 personnel, or comparable senior executives.


• Extensive knowledge of military command structures, missions, and organizational relationships within the Department of War (DoW).


• Knowledge of applicable government administrative regulations and policies, including DoW/DHA correspondence and records management requirements.


• Expert proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.


• Ability to become proficient within 30 days in government-provided correspondence tracking systems and the Executive Secretariat SharePoint portal.


• Exceptional command of English grammar, sentence structure, punctuation, editing, and proofreading.


• Demonstrated ability to draft and edit clear, concise executive-level products, including talking papers, briefs, official responses, and related correspondence requiring minimal revision.


• Excellent oral communication, interpersonal, stakeholder coordination, and relationship-management skills.


• Strong analytical and problem-solving skills with the ability to evaluate administrative processes, identify issues, analyze information, and develop appropriate recommendations.

Preferred Qualifications

• Experience supporting the Department of War (DoW), Defense Health Agency (DHA), or a Military Treatment Facility (MTF).


• Experience supporting a senior-level federal or military Executive Secretariat.


• Familiarity with DoD Manual 5110.04-M and related correspondence management requirements.


• Experience with federal records management, forms management, publications management, and SharePoint-based tracking or repository systems.

Compensation

The anticipated salary range for this position is $125,000 - $140,000 annually. Final compensation will be determined based on qualifications, experience, contractual requirements, and other job-related factors.

Benefits

• Medical, Dental, and Vision Insurance


• 401(k) with Company Match


• Paid Time Off


• Paid Holidays


• Short-Term and Long-Term Disability Insurance


• Employee Assistance Program (EAP)

TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability, or any other status protected by applicable federal, state, or local law. We reserve the right to modify or revise job descriptions, in whole or in part. Reasonable accommodations will be made in accordance with applicable law.