Executive Secretariat Program Manager

Fidelity Partners; Bethesda (MD); On-site; USD 76,000 - 108,000; Full time

Job summary

Fidelity Partners seeks an Executive Secretariat Program Manager to oversee the publications and issuances lifecycle for Walter Reed National Military Medical Center. The role supports senior leadership with executive correspondence, records management, and workflow improvements in a high‑security environment.

The position requires a bachelors degree or equivalent experience, 5+ years in federal/military admin support, and strong MS Office/SharePoint skills.

Qualifications

• Bachelor's degree or equivalent qualifying experience in a related field.
• At least five years of executive‑level administrative and management support in a federal/military setting.
• Experience managing official correspondence, publications, issuances, and records workflows for senior offices.
• Experience interacting with senior officials (SES, Flag Officers, GS‑15, industry executives).
• Extensive knowledge of military command structures and government administration requirements.
• Proficiency with Word, Excel, PowerPoint, Outlook, SharePoint and related tools.

Responsibilities

• Manage the publications and issuances program lifecycle for WRNMMC.
• Oversee development, coordination, review, and archiving of documents.
• Ensure compliance with DoD, DHA, and headquarters guidance.
• Draft, edit, and track executive correspondence and briefs.
• Coordinate reviews across directorates and stakeholders.
• Maintain central repositories and provide status reports and metrics.
• Protect sensitive information and ensure onboarding and training requirements are met.

Skills

Administrative support

Executive communication

Documentation management

Stakeholder coordination

MS Office proficiency

Education

Bachelor's degree in Business Administration / Communications / Public Administration

Tools

Microsoft Word

Excel

PowerPoint

Outlook

SharePoint

Job description

Executive Secretariat Program Manager Publications and Issuances

Hospital Communications and Executive Secretariat Support Services

Walter Reed National Military Medical Center Bethesda Maryland

This Position Is Contingent Upon Contract Award

Position Details

• Customer: Defense Health Agency (DHA).
• Work Location: Walter Reed National Military Medical Center, 8901 Rockville Pike, Bethesda, MD 20889.
• Number of Positions: One full-time position (1.0 FTE; 1,912 productive hours per contract year).
• Type of Employment: Full-time.
• Estimated Total Compensation: $66.49 per hour.
• Working Hours: Monday through Friday, excluding federal holidays and Government-directed facility closures. The exact daily shift is not specified. Occasional support may be required outside normal duty hours for contingency activations or exercises.
• Work Arrangement: On-site at Walter Reed National Military Medical Center. Remote or telework authorization is not specified.
• Period of Performance: Base period from December 1, 2026 through November 30, 2027, followed by two potential one-year option periods through November 30, 2029.
• Security and Access: All work is unclassified. Employment is contingent upon a favorable Tier II non-critical sensitive background investigation, completion of the applicable SF-85 or SF-86 process, Common Access Card eligibility, identity verification, a nondisclosure agreement, security and HIPAA training, network-access approval, and all DHA and facility onboarding requirements.
• Travel: No routine travel requirement or separate travel line item is specified.

Summary of Services

The Executive Secretariat Program Manager will manage the lifecycle of Walter Reed National Military Medical Center publications and issuances and support executive correspondence, records, forms, and senior‑leadership decision processes. The role ensures policies and procedural documents are properly developed, coordinated, reviewed, approved, tracked, controlled, and aligned with higher‑headquarters requirements.

Mandatory Qualifications

• Must have a bachelor's degree in Business Administration, Communications, Public Administration, or a related field, or equivalent qualifying experience.
• Must have at least five years of executive-level administrative and management‑support experience within a federal government or military environment, preferably supporting senior executives.
• Must have experience managing official correspondence, publications, issuances, task‑tracking systems, records, and document‑control workflows for a senior‑level office.
• Must have experience interacting with senior officials such as Senior Executive Service members, Flag Officers, GS‑15 personnel, industry executives, and their staffs.
• Must possess extensive knowledge of military command structures and applicable government‑administration, correspondence‑management, publications, and records‑management requirements.
• Must demonstrate expert proficiency with Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, and related office‑automation tools.
• Must be proficient in, or become proficient within 30 days with, the Government‑provided correspondence‑tracking database and Executive Secretariat SharePoint portal.
• Must demonstrate mastery of English grammar and superior ability to draft, edit, and proofread executive‑level talking papers, briefs, official responses, and other decision‑ready products.
• Must possess excellent oral communication, interpersonal, analytical, problem‑solving, process‑improvement, and stakeholder‑coordination skills.
• Experience within DHA, a military treatment facility, or a Department of War environment is preferred.
• Must satisfy all Tier II background, CAC, training, NDA, network‑access, onboarding, and facility‑access requirements.

Duties and Responsibilities

• Manage and execute the WRNMMC Publications and Issuances Program within the Executive Secretariat.
• Oversee the full lifecycle of publications and issuances, including development, staffing, coordination, review, approval, dissemination, periodic review, revision, archiving, and cancellation.
• Ensure publications comply with applicable DoD, DHA, WRNMMC, correspondence‑management, records‑management, and higher‑headquarters guidance.
• Review policies, administrative instructions, procedures, forms, and executive products for format, structure, clarity, consistency, completeness, enforceability, and decision readiness.
• Return incomplete or noncompliant documents with clear corrective guidance and track corrective actions to closure.
• Coordinate staffing across WRNMMC directorates and stakeholders and confirm completion of legal, safety, clinical, administrative, and other required reviews.
• Maintain the official publications repository and ensure documents are current, accessible, properly version‑controlled, and archived or cancelled when obsolete or superseded.
• Develop and maintain templates, formatting standards, standard operating procedures, and guidance for publications, issuances, correspondence, and related products.
• Train and assist directorates with the development, revision, coordination, and submission of publications and issuances.
• Maintain centralized tracking systems and provide accurate status reports, metrics, trend analyses, overdue‑action reports, and program‑effectiveness information.
• Draft, edit, proofread, route, and track executive correspondence, talking papers, briefs, official responses, and other senior‑leadership products.
• Provide operational support across correspondence management, records management, forms management, and other Executive Secretariat functions during absences, surges, or as directed.
• Protect CUI, PHI, PII, and other sensitive information and maintain Government records, systems, and equipment in accordance with applicable requirements.
• Complete required orientation, annual training, security awareness, HIPAA training, and other Government‑directed training and comply with all WRNMMC and DHA policies and procedures.
• Duties and responsibilities are subject to change if work schedules, locations, and/or priorities change based on Government or program needs.

Required Candidate Submission Documents

• Current resume documenting at least five years of qualifying federal or military executive‑level administrative and management‑support experience.
• Copy of the required bachelor's degree or documentation supporting equivalent qualifying experience.
• Representative executive‑writing, correspondence, publications, issuances, or program‑management work samples, if requested.
• Any background, identification, security, HIPAA, training, NDA, CAC, network‑access, or onboarding documents requested by Fidelity Partners or the Government/client.

About Us

Fidelity Partners is an Inc. 5000 USA company that provides medical, technical, logistical, and administrative services to the federal government and commercial clients across the country. Fidelity offers competitive salaries and benefits packages.

Qualified applicants are encouraged to learn more about us at www.fidelitypartners.org, call us at (210) 822‑4005, or visit our careers page to join our team.

Fidelity Partners provides equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or any other status protected in accordance with applicable federal, state, and local laws (EOE).