Executive Program Manager (Publications & Admin) RYWY645X

icreatives; Bethesda (MD); Sur place; USD 83 000 - 96 000; Plein temps

Résumé du poste

icreatives in Bethesda, MD is seeking a Federal Program Manager for the Publications & Issuances Program. This on-site role leads lifecycle management for policies, administrative instructions, and executive correspondence within a military healthcare environment.

The ideal candidate has 5+ years of executive-level administrative support, strong DoD/government knowledge, and mastery of MS Office and SharePoint. Remote work is not offered; contract could extend for two more years.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• Minimum 5 years executive-level administrative and management support in federal/government/military environment.
• Experience managing official correspondence and task-tracking for senior offices.
• Experience interacting with SES, Flag Officers, GS-15 personnel, and executives.

Responsabilités

• Manage the Publications and Issuances Program within the Executive Secretariat.
• Oversee publication development, coordination, review, approval, dissemination, review cycles and cancellation.
• Ensure compliance with DoD/DHA guidance and formatting standards for publications.
• Coordinate staffing reviews and track timelines for required reviews; maintain central catalog of materials.

Connaissances

Executive Secretariat experience

MS Office

Drafting/editing

Communication skills

Project management

Formation

Bachelor's degree in Business Administration / Communications / Public Administration

Outils

SharePoint

Task-tracking systems

Description du poste

Executive Secretariat Program Manager - Publications and Issuances

On-site only in Bethesda, MD

Pay Rate: $60 - $70/hr.

Know your way around federal policies, executive correspondence, and military administrative operations? We'd love to connect!

We are recruiting a Federal Program Manager: Publications & Policy Administration for an exciting contract opportunity supporting one of the nation's leading military medical centers. If you have a passion for operational architecture, a flawless eye for detail, and experience in a structured military healthcare environment, this desk is waiting for you.

The Mission:

You will lead the Executive Secretariat’s Publications & Issuances Program, serving as the central authority for publications and issuances, managing the lifecycle of policies, administrative instructions, procedural documents, correspondence, records, forms, and associated executive-secretariat processes.

Qualifications

• Bachelor's degree in Business Administration, Communications, Public Administration, or related field, or equivalent experience
• Minimum 5 years executive-level administrative and management support experience within a federal-government or military environment, preferably supporting senior executives
• Demonstrated experience managing official correspondence and task-tracking systems for a senior-level office
• Experience interacting with senior officials such as SES, Flag Officers, GS-15 personnel, industry executives, and their staffs
• Extensive knowledge of military command structure, missions, and organizational relationships within the Department of Defense
• In-depth knowledge of government-administration regulations and policies, including DoD/DHA correspondence and records-management requirements
• Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to become proficient within 30 days in the government-provided correspondence-tracking database and Executive Secretariat SharePoint portal
• Mastery of English grammar, sentence structure, punctuation, and executive-level drafting/editing
• Superior written and oral communication, interpersonal, analytical, and problem-solving skills
• Experience within DoD, DHA, or Military Treatment Facility environments is preferred

Key Responsibilities

• Manage and execute the Publications and Issuances Program within the Executive Secretariat
• Oversee publication development, coordination, review, approval, dissemination, periodic review, and cancellation
• Ensure compliance with DoD, DHA, and command guidance and review publications for format, structure, clarity, and enforceability
• Coordinate staffing and required legal, safety, clinical, administrative, and stakeholder reviews; track review cycles and enforce timely updates
• Maintain the publications repository, version control, accessibility, archiving, and cancellation of obsolete/superseded materials
• Develop templates, formatting standards, and guidance and provide training/direct support to directorates
• Maintain centralized publication/issuance tracking and provide status updates, metrics, and trend analysis
• Provide backup operational support across correspondence management, records management, and forms management during absences or surge operations

Requirements

Candidates must have a minimum of 5 years of executive-level administrative and management support experience within a federal government or military environment, along with strong knowledge of military command structures, government correspondence procedures, and records-management requirements.

This is a one-year contract opportunity working full-time hours, on-site in Bethesda, MD. There's an option for an additional two-year contract. Remote work is not available.

icreatives is an Equal Employment Opportunity Employer. We consider all applicants without regard to protected characteristics and are committed to a workplace where diversity, equity, and inclusion fuel creative excellence.