Executive Search Project Coordinator

Tal; Northern (KY); Hybrid; USD 55,000 - 80,000; Full time

Job summary

Korn Ferry is seeking a Project Coordinator in the Executive Search Practice to support Senior Client Partners and the search team. You will coordinate schedules, travel, candidate processes, and client communications across time zones, while drafting engagement letters and reports.

This role emphasizes discretion, professionalism, and the ability to manage multiple engagements with tight deadlines, including interactions with C-suite executives and internal partners.

Qualifications

• Excellent oral and written communication.
• Ability to manage a demanding workload and meet goals.
• Experience in a team-oriented environment.
• Strong business acumen and professional maturity.
• Top-tier presentation and document preparation skills.
• Highly organized with detailed project planning.
• Proficient with Word, Excel, and PowerPoint.
• Experience coordinating travel domestically and internationally.
• Comfort working with high-level C-suite executives.
• Ability to work independently with minimal supervision.

Responsibilities

• Serve as admin contact to maintain client relationships.
• Manage daily schedule across multiple time zones.
• Candidate research/scheduling; background checks; references checks; benchmarking reports.
• Coordinate travel schedule, domestic and international.
• Draft letters of engagement and candidate reports; proofreading support for pitches/reports.
• Prepare and submit monthly expense reports; reconcile AMEX statements.
• Open/Close searches in Salesforce, PSA, and Searcher; maintain records.
• Coordinate weekly status calls with clients and the search team.
• Maintain timely updates to Searcher with documentation and candidate appointments.

Skills

Communication skills

Workload management

Team collaboration

Presentation skills

Organizational skills

MS Office

Travel coordination

Client relations

Independence

Adaptability

Tools

Word

Excel

PowerPoint

Job description

Korn Ferry is seeking a Project Coordinator in the Executive Search Practice to support Senior Client Partners and the search team. You will coordinate schedules, travel, candidate processes, and client communications across time zones, while drafting engagement letters and reports.

This role emphasizes discretion, professionalism, and the ability to manage multiple engagements with tight deadlines, including interactions with C-suite executives and internal partners.