Education Office Admin & Enrollment Coordinator

Catholic Diocese of Peoria; Peoria (IL); Sur place; USD 32 000 - 42 000; Plein temps

Résumé du poste

St. Mark School in Peoria, IL seeks a School Administrative Assistant to provide clerical and secretarial support to school administrators. The role includes data entry for enrollment, managing calendars, preparing notices, and assisting with events and communications.

The position requires strong organizational skills, confidentiality, and proficiency with MS Office; prior school office experience is a plus. 12-month position, ASAP start.

Qualifications

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Responsabilités

• Prepares, copies and distributes notices, memoranda or other correspondence for informing staff regarding activities, events or other work-related matters.
• Assists in planning and scheduling school events and maintaining calendar of school and students events for coordination of events.
• Assists in maintaining documents, files and records for up-to-date reference and audit trail for compliance.
• Prepare purchase orders for submission to the school district's accounting/finance office.
• Assists in maintaining inventories of supplies and materials for ensuring items' availability.
• Assist visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls, and provide information and assistance to callers.
• Distribute incoming mail appropriately; sends outgoing mail.
• Registers new students, entering data into computer system regarding enrollment and student records (e.g., transportation, free/reduced lunch, attendance).
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties.

Connaissances

Oral & written communication

Time management

Data entry

Confidentiality

Organizational skills

Problem solving

Diversity awareness

Attention to detail

Instructions following

Team collaboration

Phone & reception

Outils

MS Office Suite

Description du poste

St. Mark School in Peoria, IL seeks a School Administrative Assistant to provide clerical and secretarial support to school administrators. The role includes data entry for enrollment, managing calendars, preparing notices, and assisting with events and communications.

The position requires strong organizational skills, confidentiality, and proficiency with MS Office; prior school office experience is a plus. 12-month position, ASAP start.